Data Entry Operator / Typist (Remote)
About the Role:
The Data Entry Operator / Typist (Remote) position involves handling data entry, document processing, payroll-related administrative tasks, and general office support. The role requires preparing, reviewing, organizing, and updating documents while ensuring information is accurate and properly maintained in computer databases and document management systems. Responsibilities may also include answering telephone calls, receiving and directing visitors, preparing spreadsheets and presentations, filing documents, and packaging client payrolls. Candidates should have strong computer skills, accurate typing abilities, attention to detail, and the ability to manage multiple tasks while meeting deadlines.
Key Responsibilities:
Prepare, compile, and sort documents to ensure accuracy.
Review source documents and check information for errors.
Verify data and make corrections when necessary.
Obtain additional information when documents are incomplete.
Update data and delete unnecessary files.
Combine and rearrange information from source documents when required.
Enter data from source documents into designated databases, files, and forms.
Transcribe information into the required electronic formats.
Scan documents into document management systems or databases.
Review completed work for accuracy.
Store completed documents in designated locations.
Maintain logbooks and records of activities and assigned tasks.
Respond to information requests and retrieve relevant files.
Print information when required.
Follow data integrity and security policies.
Maintain office equipment and stationery supplies.
Handle telephone calls, receive and direct visitors, and perform word processing and spreadsheet tasks as needed.
Prepare presentations, file documents, and assist with packaging client payrolls.
Required Qualifications:
Customer-service orientation and excellent telephone etiquette.
General office skills.
Proficiency in the Windows PC and Google environments.
Accurate data entry and keyboarding skills.
Strong attention to detail, particularly when working with numerical information.
Ability to work within time constraints and meet scheduled deadlines, including unexpected deadlines.
Ability to multitask.
Ability to perform light lifting.
Preferred Qualifications:
Bilingual communication skills are preferred but not required.
Knowledge of the payroll industry is helpful but not necessary.
Internet research abilities.
Extensive software skills.
Education & Experience:
High school education with a minimum of one year of office experience. Alternatively, an equivalent combination of education and experience.