Administrative Professional | Private Equity

Administrative AssistantLocation: Menlo Park | Onsite (M-Th)Industry: Private EquityFirm Style: High-caliber, Thoughtful, CollaborativeYou're a great fit if you:Have 5+ years of experience supporting senior leaders in a fast-paced, professional environmentAre highly organized and thrive managing complex, ever-changing calendars and prioritiesBring a proactive, can-do mindset and enjoy anticipating needs before they ariseCommunicate clearly and build strong relationships across teams and with external partnersAre comfortable handling sensitive and confidential information with discretionTake pride in precision and enjoy sweating the small detailsEnjoy being a reliable, steady presence in a high-performing teamYour Responsibilities:Managing busy calendars and supporting effective time management and prioritizationCoordinating internal and external meetings, including logistics and technology setupPartnering closely with other administrative professionals to navigate shifting schedulesPlanning and booking domestic and international travelPreparing and submitting expense reports and related administrative tasksEnsuring leaders are fully prepared for meetings by organizing materials and logisticsMaintaining accurate contacts, files, and internal documentationProviding backup support across the administrative team as neededTaking on ad hoc projects and operational tasks to support the broader groupWhere You'll Make an Impact:Supporting senior leadership so they can operate efficiently and stay focused on prioritiesBringing order, clarity, and follow-through to a fast-moving environmentActing as a trusted partner who keeps things running smoothly behind the scenesHelping maintain a high standard of professionalism across the teamContributing to a collaborative, high-accountability culturePlaying a key role in the day-to-day operations of a high-performing organization