Front Desk/Admin Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support. Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market. Responsibilities Front desk reception duties, including greeting guests, answering phones, and processing incoming and outgoing mail. Assist with project documentation and administrative tasks. Manage vendor management, including maintaining vendor records and documentation such as W-9s, Certificates of Insurance, vendor forms, and related compliance information. Place lunch orders for office meetings and events. Order and maintain inventory of office supplies and equipment in a cost-effective manner. Manage Globaltech license renewals for the office and company vehicles. Manage company vehicle maintenance, check-in/check-out, and related administrative tracking. Assist with Accounts Receivable (A/R) invoice preparation. Match checks to Accounts Payable (A/P) bills, process and mail payments, and obtain and track progress and final payment releases, including lien waivers and SBE Payment Certificates. Assist with building management, office administration, and general administrative support as needed. Other duties as assigned Requirements Minimum High School Diploma (associate's degree preferred) Positive attitude, friendly demeanor Proven experience working on a team Proficient in Microsoft Office (Excel, Word, Outlook) Experience with Adobe Acrobat (PDF) a plus Professional verbal and written communication skills Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM) Ability to pass a background check Possess a valid Florida Driver License and able to pass a motor vehicle record search Ability to pass a pre-hire drug test