OFFICE COORDINATOR - SPANISH SPEAKING

Office Coordinator - Spanish SpeakingThe Illinois Department of Transportation is seeking to hire an Office Coordinator. Under direction of the Region I Claims Manager, this position performs technical secretarial, office support functions relating to the processing, resolution of claims filed by and against the department, provides clerical support to section staff, and conducts inventory.Essential Functions:Retrieves copies of crash reports for damaged state property through the Mobil Capture Reporting System (MCR), obtains crash report numbers, and initiates a file to collect for the damages.Performs support functions for the section staff.Keyboards grievances and rebuttals for the Region I Claims Manager as well as personnel and confidential materials concerning job descriptions and evaluations for high school temporary employees and office occupation trainees within the Region I Claims Section.Researches and obtains legal documentation for the claims office personnel such as affidavits, interrogatories, lapsed appropriations, and departmental reports.Orders and maintains office supplies and equipment inventory.Serves as lead worker to the Office Occupations Trainee. Inventories Region I Section equipment and materials.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications:Knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.Ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.Ability to keyboard accurately at 30 wpm.Preferred Qualifications:Ability to follow oral and written instructions.Extensive knowledge of composition, grammar, spelling, and punctuation.Extensive knowledge of office practices, procedures, and programs.About the Agency:The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:Monday-Friday work scheduleFlexible work schedules in several program areas (flexible time, hybrid scheduling)Health, Life, Vision, and Dental InsurancePension Plan(12) Weeks paid Maternity/Paternity LeaveDeferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)Employees earn (12) paid Sick Days annuallyNew Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annuallyEmployees earn (3) paid Personal Days annually(13-14) paid holidays annually (based on start date)Tuition ReimbursementEmployee Assistance Program and/or mental health resourcesWork Hours: 8:00 AM - 4:30 PM Monday-FridayWork Location: 201 Center Ct, Schaumburg, Illinois, 60196Work Office: Office of Chief Counsel / Bureau of ClaimsAgency Contact: DOT.CONTACTHR@ILLINOIS.GOVPosting Group: Transportation; Office & Administrative SupportApplication Instructions:Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com click "Application Procedures" in the footer of every page of the website.Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com