Medical Administrative Support Specialist

Medical Administrative Support SpecialistBlack Bear Talent is urgently hiring a detail-oriented Medical Administrative Support Specialist to assist during an upcoming software conversion project. This role will play a key part in helping maintain workflow continuity and ensuring day-to-day administrative processes continue moving efficiently throughout the transition. The ideal candidate will have a background in medical administrative support, strong computer proficiency, and a solid understanding of HIPAA regulations and confidentiality standards. This position requires someone who is highly organized, dependable, and able to manage sensitive information with accuracy and discretion.This is a contract role with hours being Monday - Friday, 8:00am - 4:30pm, and possible overtimeKey ResponsibilitiesSupport daily operations during a medical software conversion processReview, organize, and route incoming documents including faxes, scanned materials, notes, and related correspondenceUpload and move documentation into appropriate work group folders and systemsMaintain accuracy and organization of digital records throughout the conversionEnsure confidential patient and organizational information is handled in compliance with HIPAA standardsAssist in keeping administrative workflows moving efficiently during periods of change and transitionCommunicate effectively with internal teams to ensure documents are routed correctly and timelyQualificationsPrevious experience in a medical administrative assistant or similar healthcare administrative role requiredWorking knowledge of HIPAA regulations and confidentiality requirementsStrong computer skills with the ability to navigate multiple systems and digital file managementProven attention to detail and ability to maintain accuracy in a fast-paced environmentStrong organizational and time management skillsAbility to work independently while supporting a collaborative team environmentExperience scanning, organizing, and electronically managing documents preferredAdditional InformationThis is a contract position supporting a software conversion initiative. The assignment length may vary based on business needs and project timelines. The ideal candidate will be comfortable working in a fast-paced environment and adaptable to changing priorities while helping ensure smooth day-to-day operations during the transition.