OPERATIONS ADMIN

Objective:The Operations Administration role supports the daily field operation. The role is focused on managing the day-to-day administrative functions such as interaction with field employees and customers, reviewing employees time, requesting field supplies, timekeeping, and scheduling maintenance issues. Key Duties and Responsibilities: Budgets & Timekeeping Review timecards daily for overtime, meal breaks Review overbudget report to make sure all projects are on budget Generate 7-day overtime report Update time keeping system with time adjustments Monitor daily no-show project alerts Administration Functions Communicate with field personnel and customers through phone conversations, email and text. Maintains accurate and up-to-date files, records, and documents Update time keeping system: Job/Validation/Restrictions New Account/New Account Checklist Budgets No show Alert Track & log customer facility keys Request products & supplies Work with customers on holiday schedules and notify field staff of changes Assist with payday & activities Other duties as required Scheduling Assist with coordinating coverage Coordinate coverage for call outs & approved absent request Coordinate coverage for special project work Coordinate new account startups Assist with work orders Reviewing work orders for completion and follow up on incorrect items Create work orders Track & schedule customer inspections Follow up with complaints and notify team of any issues Track & schedule detail cleanings Update supervisor account list & open account list Assist with on call during afterhours & weekends as needed Required Skills/Abilities: Bilingual English and Spanish required. Excellent verbal and written communication skills. Excellent interpersonal skills with good negotiation tactics. Proactive and independent with the ability to take initiative. Excellent time management skills with a proven ability to meet deadlines. Strong sense of urgency, problem-solving skills and strong attention to detail. Develop a positive rapport with all staff treating all with dignity and respect. Proficient with Microsoft Office programs. Education and Experience: High School Diploma Minimum of 2 years in a logistics role Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times Schedule: MONDAY THRU FRIDAY (On-call periodically) WEEKENDS VARIES 8 AM TO 5:30 PM (VARIES) DOE: $21-$24 hourly rate