Business Communications Coordinator

The Business Communications Coordinator is pivotal in coordinating and managing a wide range of administrative and support functions across the firm. This role includes preparing reports and presentations, managing internal and external correspondence, and coordinating complex schedules and meetings. Responsibilities also encompass handling confidential information, arranging travel plans, organizing firm events, and supporting recruiting and business development activities. Additionally, the Business Communications Coordinator provides backup support for front desk operations, manages branding and marketing initiatives, and oversees budget and expense processes. This position requires exceptional organizational skills, attention to detail, and a professional demeanor.Essential Functions: Prepare monthly and quarterly reports and metrics across multiple departments, build Board or Directors presentations, handle internal and external correspondence. Partner with Operations team members to create meeting agendas, develop communication plans, synchronize varying and complex schedules, and track all required attendees to ensure an efficient and successful execution of meetings. Prepare detailed meeting notes that summarize discussions, document decisions, and note action items to facilitate next steps on varying matters.Manage confidential and complex information and ensure that the sensitive nature of this information is not compromised. Proofread and edit prepared materials for grammar, spelling, punctuation, format, syntax, and content. Arrange complex and detailed travel plans, itineraries, and documentation for meetings involving travel. Generate ideas and manage firm events and leadership retreats including agenda creation, communications, budget preparation and management, venue selection and logistics management.Partner with the recruiting team to support the preparation, organization and launch of the yearly summer program for law clerks and co-ops, including event planning and execution, schedule management, and internal/external communication.Provide administrative support for the recruiting and business development teams, including booking travel, hotel accommodations, dinner reservations, event support, and the like for incoming clients and candidates.Support internal and external branding initiatives including weekly newsletter drafting, DE&I communications, and graphic design support.Plan and execute external events and sponsorships including virtual and in-person activities.Prepare and monitor budget progress, process invoices and approvals, and organize internal expense reimbursements across departments.Serves as backup for the Front Desk Administrative Assistant’s out of office periods specifically with front desk support duties.Marketing Support: Manage firm SWAG, business cards, onboarding gifts, and all other brand collateral Manage database of IP professional’s biographiesSupport ad development (electronic and print)Assist with developing pitch decks and other materials for client acquisition as neededAssist with other firm projects as needed Education: AS or BS degree in marketing or related field or equivalent 3+ years of experienceQualifications: Ability to create and lead projects autonomouslyProficient in Microsoft Office SuiteFamiliarity with CRM databasesMarketing research experienceContent development experienceHigh technical competency Ability to analyze and interpret data Excellent verbal and written communication skillsDemonstrated understanding of the IP industry