Executive Assistant to the Managing Partner

About VWVela Wood is a boutique law firm and the best at what we do - but our mission is bigger: to be the best company in Texas, by building genuine client relationships, embracing cutting-edge innovation, and creating life-enriching careers for our people. We're doing that by reimagining what professional services can look like, with proprietary technology, a people-first culture, and a fundamentally different approach to the practice of law. At Vela Wood, we measure success by lives improved, not just revenue generated.About the RoleIf you’re someone who loves being at the center of the action, finds genuine satisfaction in making things run smoothly, and gets energized by variety and pace - this role was built for you. As Executive Assistant to our Managing Partner, you’ll have a front-row seat to a founder-led law firm operating at the intersection of business, law, and innovation. You’ll be a trusted part of his day-to-day, helping him stay focused, connected, and ahead of what’s coming next.This role reports directly to the Chief of Staff, who will serve as your manager, thought partner, and primary point of escalation. You’ll work closely together to manage the MP’s priorities, coordinate across the firm, and ensure nothing falls through the cracks. It’s a collaborative dynamic - you won’t be navigating alone.No two days will look exactly alike here, and that’s part of what makes it such a great opportunity. You’ll build skills across calendar strategy, professional communications, research, and cross-functional coordination — in an environment that genuinely invests in its people.We’re open to candidates who bring the right instincts and work ethic - not just years of EA experience - you need to be someone who takes ownership, communicates well, and cares deeply about doing things right.Key ResponsibilitiesCalendar & Schedule ManagementTake full ownership of the MP’s business and personal calendars, proactively managing conflicts, protecting his time, and adjusting as priorities evolve.Develop a strong sense of his rhythms and priorities so you can anticipate scheduling needs, protect space for focused work, and ensure his calendar reflects what actually matters.Act as a thoughtful gatekeeper — fielding meeting requests, assessing urgency, and helping inform decisions about what deserves his time.Plan and manage complex travel itineraries for business development trips, including logistics, accommodations, and pre-trip briefings.Professional Correspondence & CommunicationsDraft, edit, and manage professional correspondence on behalf of the MP - client communications, internal memos, follow-up emails — in a way that reflects his voice and upholds a high standard of clarity and professionalism.Keep a thoughtful eye on incoming communications, surfacing what needs his attention and preparing response drafts where it’s helpful.Become a trusted extension of the Managing Partner in written communication, handling sensitive correspondence with care and discretion.Research, Briefings & Strategic SupportPrepare well-organized briefing notes and background research ahead of meetings, calls, and client interactions so the MP always walks in prepared.Proactively surface relevant information, context, or recommendations that help the MP make faster, better decisions.Support client intake processes specific to the MP, including document review and coordination with relevant firm departments.Internal Operations & Cross-Departmental CoordinationHelp build and maintain clear, consistent workflows between the Managing Partner’s office and the rest of the firm so that handoffs are smooth and nothing slips through the cracks.Coordinate internal and external meetings end-to-end: scheduling, agenda preparation, reminders, and post-meeting follow-through.Play a supporting role in firm events and business development activities, including client dinners, conferences, and sponsorship efforts.Provide personal support and run errands for the Managing Partner as needed, and assist with transportation to meetings and events.What We’re Looking ForProactive by nature - you anticipate what’s needed and act before you’re asked. You don’t wait for the playbook; you write it.Google Workspace power user - Gmail, Google Calendar, Docs, Sheets, and Drive are tools you know deeply and use fluently. Exceptional communicator - your written correspondence is polished, professional, and reflects well on whoever you’re representing.Calm under pressure - you do your best work when the pace is high and the stakes are real.High judgment, high discretion - you handle sensitive information with maturity and know when to ask and when to act.Detail-oriented and deeply organized - you ensure accuracy.Excellent multitasker who can hold many competing priorities Polished and professional in client-facing situations, including dinners, events, and firm conferences.Willing to be flexible with hours and available when the moment calls for it.A bachelor’s degree is required. We welcome recent graduates with strong instincts and work ethic. Prior experience in a high-paced or high-demand environment (professionally or personally) is valued.Above all else, you should be a really good person - someone who works with integrity, humility, and respect. At VW, we believe life is for living, that curiosity fuels excellence, and that great companies are built by people who treat one another well while doing meaningful, ambitious work together.What We’ll Provide YouExcellent firm-paid medical, dental, and vision insuranceMatching 401(k) retirement planFirm-paid short-term and long-term disability insurance, as well as life insurancePaid HolidaysPaid Parental Leave benefitsWork abroad opportunities - including firm-subsidized work trips (past trips were to Portugal, Spain, Mexico, and Denmark!)Vela Wood is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.