Assistant to the Vice President for Institutional Advancement – NEW!

Hollins University, a private, liberal arts university in Roanoke, Virginia that is recognized as one of the oldest institutions of higher education for women in the United States, invites applications from qualified candidates for the position of Assistant to the Vice President for Institutional Advancement.About The RoleThe Assistant to the Vice President for Institutional Advancement serves as the primary administrative support person for the vice president and also serves as the primary contact for the division when needed. Other duties include supporting the day-to-day operations of the Institutional Advancement division, performing a wide variety of administrative functions, and serving as a liaison with the President’s Office administrative staff on appointment scheduling, travel coordination, and Board of Trustees member support.Specific Responsibilities Include The FollowingServes as the primary contact for the Office of the Vice President for Institutional Advancement, as well as the Cromer Bergman Alumnae/i House when neededMaintains phone coverage, taking accurate messages, screening calls, and making appropriate referralsMaintains the calendar for the vice president and schedules meetings and callsArranges travel plans and itineraries for the vice president and for any of the president’s travel associated with Institutional Advancement events and activitiesManages the compilation of documents and assembling of Hollins information packets in association with the vice president’s and president’s travel and meetingsPrepares and edits electronic and print communications for the vice president as neededMaintains accurate division accounting/budget records, including credit card reconciliation, and prepares check requests for all budget accountsWorks with the Institutional Advancement team to prepare regular reports and action items for the President’s Office as neededCoordinates meetings and takes notes for the Institutional Advancement Committee of the Board of TrusteesProvides administrative support for the campaign cabinetProvides administrative support for the alumnae/i travel programDesigns, implements, and manages comprehensive filing systems ensuring confidentialityManages the upkeep and coordinates all staff office moves/needs in Cromer Bergman Alumnae/i HouseAssumes general administrative duties as needed, including maintaining supplies necessary for the Institutional Advancement officeMaintains strong working relationships with all university offices, departments, students, parents, alumnae/i, trustees, and external constituentsPosition QualificationsSuccessful applicants will have the following qualifications and experience:High school diploma or equivalentMinimum of three years of relevant experienceProficiency with Microsoft Office (specifically Outlook, Word, Excel, and PowerPoint) and multifunction devicesExcellent written and verbal communication, interpersonal, customer service, and public relations skillsExcellent organizational, time management, project management, multitasking, detail, and accuracy skillsExemplary analytical, problem-solving, and decision-making skillsAbility to manage confidential and sensitive information and maintain discretionAbilities to work in a fast-paced environment with constant interruptions and fluctuating priorities and to meet deadlinesAbilities to work independently, collaboratively, and without supervision at timesAbility to work effectively with all university constituencies including faculty, staff, students, parents, alumnae/i, trustees, donors, and guestsAbility and willingness to occasionally work outside normal business hours in support of division activities (board meetings, opening of academic year, commencement, reunion, etc.)Preferred Candidates Will Have The FollowingTwo years of collegePrevious experience in an administrative support role in higher educationPrevious experience working in or managing a professional office settingEllucian Banner or equivalent database experienceKnowledge of and experience with Hollins UniversityUnited States driver’s license with minimal violationsApplication ProcessQualified candidates should submit a cover letter and resume to hollinshr@hollins.edu. Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure student academic success and engagement. Review of applications will begin immediately and will continue until the position is filled. Semi-final candidates will be asked to submit contact information for three references. Once the selected candidate accepts a contingent employment offer, if they have a United States driver’s license, a motor vehicle background check will be conducted.About HollinsHollins University is dedicated to academic excellence, creativity, belonging, and preparing students for lives of purpose. Hollins provides an outstanding and academically rigorous undergraduate liberal arts education for women and entrepreneurial and innovative graduate programs for all in a gender-inclusive environment. The university promotes opportunities for research, education abroad, and leadership training, and offers real-world experience through global internships supported by an extensive alumnae/i network.Hollins University is committed to providing equal opportunity in employment. No employee or applicant shall be discriminated against on the basis of race, color, religion, sex (including transgender status, sexual orientation, pregnancy, and gender identity), national or ethnic origin, age, disability, genetic information, military or veteran status, or any other category protected by applicable state and federal laws.Visit www.hollins.edu for more information.