Parts Purchasing Administrator

Job DescriptionThe Purchasing Administrator is responsible for the procurement of propane and HVAC parts, while working to reduce the company’s cost of goods by collaborating with suppliers, internal departments, and stakeholders. They will also work to procure customer-specific parts, communicate pricing, and coordinate installation of parts. This role will report to the Director of Service Operations.Essential Responsibilities Will Include But Not Be Limited ToMaintain list of active and approved vendors and their contact informationPlace all warehouse stock orders requested by Area Managers or Supervisors based on lowest cost vendorHandle urgent part requests and coordinate expedited deliveries when necessaryContact customers via email and phone to approve orders and schedule part installsPlace orders for Propane Equipment InstallationsPlace equipment orders for HVAC Equipment InstallationsWork with vendors to develop package pricing for HVAC installationsTrack and reconcile any warranty part/equipment purchases to ensure credit is receivedEnsure purchase order system is used by all part purchases for reporting purposesMonthly Vendor price checks to be conducted to share with Area Managers, Supervisors, and stakeholdersMay need to complete these vendor checks on a biweekly basis depending on market volatilityMonthly counter purchase tracking to be distributed to Area Managers, Supervisors and stakeholdersGoal of tracking and reporting is a tool for Area Managers to manage and reduce counter salesEvaluate purchasing on a weekly basis to ensure that parts are being purchased from best price vendorCheck special order parts to ensure correct markup was used by Area Manager/SupervisorsWork with Salesforce Administrator to update and ensure accurate package and parts pricing in systemMaintain profiles, logins, and access to vendor websitesYear-end inventory master sheet pricingYear-end inventory audit presenceYear-end inventory data entry as requiredNegotiate with vendors for better pricingScheduleMonday- Friday7:30 AM to 4 PMMonday- Friday7:30 AM to 4 PM