Administrative Assistant

Administrative Assistant – Construction & Bookkeeping Support (QuickBooks & Excel)Bastrop, TX | Full‑Time | In‑OfficeWe are seeking a reliable and detail‑oriented Administrative Assistant to support daily office operations and provide bookkeeping assistance in a construction-focused environment. This role requires strong organizational skills, proficiency in QuickBooks Online and Excel, and the ability to manage administrative and financial tasks efficiently.What You’ll DoAdministrative & Office SupportManage daily office operations, phone calls, emails, scheduling, and correspondenceCoordinate meetings, project schedules, and vendor or subcontractor servicesMaintain organized physical and digital files, including job and project documentationTrack vehicle registrations, toll tags, and fleet-related recordsMonitor office and job-related supplies and place orders as neededProvide general administrative support including data entry, scanning, and reportingBookkeeping & Financial SupportProcess Accounts Payable: enter invoices, match trucking tickets and receipts, and assist with invoice approvalsProcess Accounts Receivable: create invoices, submit pay applications, track payments, and follow up as neededAccurately enter and classify transactions in QuickBooks Online, attaching supporting documentationUse Excel for job cost tracking, invoice reconciliation, and basic reportingAssist with payroll and expense tracking and coordinate with GustoMaintain vendor and subcontractor records and respond to payment inquiriesWhat We’re Looking For1+ year of administrative or office support experience (construction industry preferred)Basic to intermediate experience using QuickBooks OnlineProficiency in Microsoft ExcelStrong knowledge of Microsoft Office (Word, Outlook)Excellent attention to detail and organizational skillsAbility to prioritize tasks and meet deadlinesStrong verbal and written communication skillsAbility to work independently and handle confidential information professionallyPhysical RequirementsThis role primarily involves extended periods of sitting and desk work, including frequent computer use, data entry, and phone communication.Compensation & DetailsPay: $20.00–$25.00/hourSchedule: 40 hours per weekWork Location: In person (Bastrop, TX)PTO and Holiday PayEqual Employment OpportunityWe are an Equal Opportunity Employer and encourage qualified applicants of all backgrounds to apply. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status.