Front Office Receptionist

The Front Stage Administrator serves as the primary receptionist and switchboard operator; greeting and assisting clients and visitors. This position provides administrative support to professional staff, serves as backup for other administrative team members and ensures the front office displays an organized and professional appearance at all times.Essential Duties & Responsibilities:Enthusiastically greet and assist clients and visitorsEnsure all incoming telephone calls are handled timely, effectively, and professionally with a smile and positive interactionEnsure clean and organized appearance of front lobby at all timesProvide administrative support for professional firm members, including preparing and/or proofing correspondence and other documents for mailing or client deliveryAssist and provide back-up for administrative team members, including preparing and/or proofing correspondence and other documents for mailing or delivery to clients; copying & scanning, as requested and/or assignedAccept and arrange for distribution of deliveriesEnsure conference rooms are clean, neat and presentable daily before and after every scheduled meetingAssist with and maintain conference room schedulingEnsure adequate supply of marketing materials for front desk and conference roomsPerform "Day End" procedures, i.e. tv, lights, coffee pots, etc.Other duties as assignedEducation, Experience and Abilities:High School Diploma2+ years of related receptionist and administrative support experienceImpeccable client service skillsStrong computer skillsProficient use of MS Word and Excel required; PowerPoint and other related software preferred.Excellent organizational skills, attention to detail, ability to multi-taskAbility to work independently and with a teamStrong verbal and written communication skillsEffective listening skillsAbility to deal with people tactfullyCompetence with operation of office equipmentMust be able to adhere to assigned work schedule