Executive Assistant, Operations & Communications

The Executive Assistant, Operations & Communications, plays a key role in coordinating operations, programs, and communications at the Center for Independent Living (CIL). This position provides high-level administrative and coordination support to ensure strong internal alignment, clear communication, and effective execution of organizational priorities.This role requires strong written and interpersonal communication skills and regularly collaborates with staff, leadership, community partners, volunteers, and external stakeholders. The Executive Assistant supports internal messaging, organizational communications, and cross-team coordination to help maintain clarity, consistency, and efficiency across the organization.Working closely with the Operations Director and Programs Director, this position supports coordination across departments while also collaborating with leadership, including Finance and Development. This role is well-suited for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities in a mission-driven environment.Core ResponsibilitiesExecutive Support & Organizational CoordinationProvide high-level administrative and coordination support to leadershipManage complex scheduling, calendars, and internal/external meetingsCoordinate cross-departmental communication and track follow-ups and action itemsSupport hiring, onboarding, and internal operational processesAssist with special projects and organization-wide initiativesPrograms, Volunteers & InternsCoordinate onboarding and scheduling for staff, interns, and volunteersSupport program operations through scheduling and cross-team coordinationAssist with volunteer and intern coordination, including event supportCommunications & EventsDraft and support internal and external communicationsCoordinate messaging across programs to ensure consistency and alignmentAssist with website updates, social media, and communications contentSupport planning and execution of events, trainings, and webinars Additional ResponsibilitiesSupport additional operational, communications, or coordination needs as assigned by the Operations Director or Programs Director to help ensure effective collaboration and organizational effectiveness.QualificationsExperience24 years of experience in administrative coordination, executive support, operations, communications, or related fieldsExperience supporting leadership teams or coordinating organizational projects preferredExperience working in nonprofit or mission-driven organizations preferredSkillsStrong written communication and editing skillsStrong interpersonal communication and relationship-building abilitiesExcellent organizational and time-management abilitiesAbility to coordinate across multiple teams and prioritiesStrong attention to detail and follow-throughAbility to handle confidential information with professionalism and discretionProficiency with workplace tools such as Google Workspace, Salesforce, Mailchimp, Notion, Monday, WordPress, or similar platformsKey CompetenciesStrong organizational coordination and systems thinkingProfessional communication and messaging abilityAttention to detail and reliabilityAbility to manage multiple priorities in a dynamic environmentCollaborative mindset and strong interpersonal skillsCommitment to accessibility, inclusion, and disability justice valuesReasonable accommodations may be made to enable individuals with disabilities to perform essential functions.A NOTE TO POTENTIAL CANDIDATES:Studies have shown that BIPOC and other people from marginalized groups are less likely to apply for jobs unless they meet all the qualifications described in the job description. If you believe that you could excel in this role, we encourage you to apply. We are committed to building a diverse and inclusive organization, and to considering a broad array of candidates, including those with diverse work experiences and backgrounds. Please use your cover letter to tell us about your interest in this position, and what you hope to bring to this role.___HOW TO APPLY:If you are interested in joining CILs team, please submit the following application materials:ResumeResponses to application question___All job offers are contingent on passing a pre-employment background check.If you need reasonable accommodation for any part of the application and hiring process, please notify the Hiring team at hiring (@) thecil.org.CIL Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity), national origin, disability, age, sexual orientation or status as a protected veteran. Persons with disabilities, veterans, women, and minorities are encouraged to apply.CIL is an E-Verify participating employer. recblid dlvggm3ih6apd06x6q8w4hlv38zrt9