Communications & Administrative Support Specialist

Job post summaryDate posted: March 20, 2026Pay: $45,000.00 - $60,000.00 per yearCommunications & Administrative Support SpecialistJob description:Elm Electrical, Inc. is an electrical contractor which has the ability to perform electrical services, control panel assembly and create automation for industrial size projects.THE POWER TO CHANGE YOUR FUTURE!Our employees are our greatest asset. We value resourcefulness, curiosity, diversity and adaptability. We are looking for people who are motivated, team-oriented and eager to learn. If you’re ready to accelerate your career and your personal growth, apply to join our team today.This entry-level, multi-functional role supports marketing communications, human resources, and construction project operations. The position provides exposure to the construction industry while developing skills across business functions. This role is ideal for a detail-oriented, proactive individual looking to gain broad business operations experience.Time allocation across the three areas will shift based on business needs. Typical distribution is outlined below but may be adjusted:· Marketing & Communications / Social Media: ~30%· Human Resources Support: ~30%· Administrative Support to Assistant Project Managers: ~40%Key Responsibilities1. Marketing Communications & Social Media (Approx. 30% — flexible)· Assist in creating and posting content highlighting construction projects, milestones, and company updates· Capture and organize jobsite photos/videos for social media and marketing use· Help maintain the company website and social media platforms (e.g., Linkedln, Facebook, Instagram)· Monitor engagement, respond to comments/messages, and escalate when needed· Support development of marketing materials such as newsletters, email campaigns, and internal communications· Track basic analytics (reach, engagement, followers) and prepare simple reports· Maintain content calendars and coordinate with team members for updates· Support development of proposals, presentations, and marketing materials· Assist in planning, scheduling, and publishing content across social media platforms.· Draft basic marketing copy (social posts, internal announcements, newsletters).· Support brand consistency across communications.· Help maintain website content and updates as assigned.2. Human Resources Support (Approx. 30% - flexible)· Assist with onboarding of field and office employees (paperwork, employee set up, safety documentation, orientation scheduling)· Maintain employee records, certifications, and compliance documentation (e.g., OSHA records, licenses) (electronic and physical)· Support recruiting efforts for field staff and administrative roles· Help coordinate trainings, employee engagement activities, and HR events· Respond to routine HR inquiries and direct employees to appropriate resources· Provide administrative support to the HR team.· Maintain HR records with accuracy and confidentiality.· Assist in maintaining compliance files and basic reporting.3. Administrative & Project Support (Approx. 40% – flexible)Provide administrative support to Assistant Project Managers and project teamsHelp track project schedules, submittals, RFIs (Requests for Information), and change ordersPrepare meeting notes for project meetings and distribute updatesOrganize and maintain project files, contracts, and documentationAssist with data entry, vendor coordination, and general office supportSupport compliance tracking for permits, inspections, and safety requirementsAssist with preparing project documentation, reports, and meeting materials.Help track project deadlines and follow up on outstanding items.Organize project files and maintain shared project resources.Provide general administrative support—scheduling, data entry, status updates.Support coordination with internal teams as directed by Assistant Project Managers.Maintain employee scheduling software (Rivet, might include Outlook calendar and excel spreadsheet)· Combination of office and occasional jobsite exposure· May require visiting active construction sites (PPE provided when necessary)· Fast-paced environment with shifting priorities based on project timelines Percentage breakdown is a guideline and may shift weekly based on organizational needsCross-training will be provided to support development in all functional area.Qualifications:Associate or bachelor's degree in construction management, Business, HR, Marketing, or related field.Knowledge, Skills and Abilities:Interest in the construction industry and willingness to learn project workflowsBasic knowledge of social media platforms and content creationStrong organizational and multitasking skills in a fast-paced environmentProficiency in Microsoft Office (Excel, Word, Outlook); willingness to learn new software, experience with construction software is a plusStrong written and verbal communication skillsHigh attention to detail with strong organizational skillsAbility to manage multiple tasks and shifting prioritiesWork Structure & Flexibility:Time allocation across marketing, HR, and project support will vary depending on project demands, hiring cycles, and company initiativesCross-functional training will be providedGrowth Opportunities:This role provides exposure to multiple business functions and a pathway into construction project management, HR coordination, operations or construction marketing/business development.Benefits:Competitive salaryMedical and dental insurances401(k) with company match & ESOPPaid time off and holidaysProfessional development and training opportunitiesSupportive, team-oriented cultureWhy Join Us?We are committed to integrity, excellence, and continuous improvement. If you’re looking to grow your career in a supportive environment while making an impact, we’d love to hear from you.Apply today and be part of a team that values accuracy, communication, and collaboration in financial operations.Must pass a criminal background and pre-employment drug screen.Please apply by sending a resume and cover letter.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offParental leaveProfessional development assistanceRetirement planWork Location: In person