Project/Billing Coordinator Assistant

Project Coordinator AssistantThe Project Coordinator Assistant supports Project Coordinators, Department Directors, and project teams by assisting with administrative, operational, and coordination tasks across the project lifecycle. This role is responsible for maintaining project organization, facilitating communication, supporting utility coordination efforts, and ensuring accurate documentation and compliance tracking.The Project Coordinator Assistant also responsible for accurately preparing, processing, and managing invoices related to underground utility locating services. This role ensures timely billing, resolves discrepancies, and supports financial operations by maintaining detailed records of field services, client contracts, and billing schedules.This is a full-time role with a requirement to work on-site in Covington, Georgia. For the first three months, employee will have to commute to the Athens, GA location for training.Agile Underground Services, DBA GroundHawk offers a great benefit package for our team members including competitive pay, excellent medical, dental, vision and life insurance as well as immediate 401(k) participation & matching and Paid Time Off. If you are passionate about making a difference, consider joining our talented, diverse team!Job FunctionsUtility CoordinationRecords & Document ManagementClient & Communication SupportCompliance & Documentation SupportBilling SupportMeeting & Coordination SupportEOS Participation & SupportProject Team SupportRequirementsStrong verbal and written communication skillsExcellent organizational, multitasking, and time-management abilitiesHigh attention to detail and accuracyProblem-solving and critical-thinking skillsCustomer service-oriented mindsetProficiency in Microsoft Office Suite (Teams, Excel, Outlook)Ability to work in a fast-paced, deadline-driven environmentHigh school diploma or equivalent required; associate or bachelor's degree preferred1+ years of administrative, coordination, or project support experience preferred, plus 1+ years of billing, invoicing, or accounting experience (experience in construction, utilities, or field services is a plus)Proficiency in Microsoft Office Suite, (Excel and accounting/billing software (e.g., NetSuite, QuickBooks, SAP, or similar)Strong organizational and documentation management skillsAbility to handle multiple tasks and shifting prioritiesStrong interpersonal and communication skillsAbility to work collaboratively across teams