Administrative Assistant

DescriptionRobert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building & Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments.Key Responsibilities+ Provide front-line administrative support for Building & Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries+ Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation+ Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents+ Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies+ Prepare correspondence, reports, and public notices related to permits, projects, and public works activities+ Support Public Works functions such as work order tracking, service requests, and project documentation+ Process payments, fees, and invoices related to permits and municipal services+ Liaise with internal departments to facilitate cross-functional communication and project coordination+ Assist with public information requests and ensure transparency and responsiveness to community needs+ Ensure compliance with local ordinances, policies, and proceduresRequirementsQualifications+ 2+ years of administrative experience, preferably within a municipal or government setting+ Familiarity with building permits, planning, or public works processes is highly desirable+ Strong customer service skills with the ability to interact professionally with the public, contractors, and city staff+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with permitting or municipal software systems is a plus+ Excellent organizational skills with strong attention to detail and ability to manage multiple priorities+ Strong written and verbal communication skills+ Ability to handle confidential information with discretionTalentMatchRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .