Accounting Clerk

Position Summary The Accounting Clerk supports the financial operations of a Catholic elementary school by maintaining accurate accounting records, processing transactions, and ensuring compliance with nonprofit financial practices. This role requires strong QuickBooks expertise, attention to detail, discretion, and a commitment to supporting the mission and values of a Catholic educational community. Key Responsibilities Accounting & Bookkeeping Maintain accurate financial records using QuickBooks (including chart of accounts, general ledger, and class tracking for fund accounting). Process accounts payable: verify invoices, ensure proper approvals, prepare checks or online payments. Process accounts receivable: record tuition payments, donations, grants, and fundraising revenue. Reconcile monthly bank and credit card statements. Prepare and post journal entries for routine and month-end adjustments. Track and categorize restricted and unrestricted funds in line with nonprofit accounting requirements. Assist with payroll processing or coordinate with third-party payroll providers. Financial Reporting Generate routine and ad hoc financial reports (income statements, balance sheets, budget-to-actual comparisons). Support the creation of monthly financial packets for leadership or school board meetings. Maintain organized documentation for audits and regulatory compliance. Administrative & School Support Work collaboratively with administrative staff, parents, parish personnel, and vendors. Maintain confidentiality of financial, student, and family information. Ensure that accounting practices align with the values and mission of the Catholic school community. Qualifications Five (5) or more years of accounting or bookkeeping experience (nonprofit or school setting preferred). Strong proficiency in QuickBooks (QuickBooks Online or Desktop). Knowledge of nonprofit accounting, including fund accounting principles (preferred). Solid understanding of accounts payable, accounts receivable, and general ledger processes. Proficiency with Microsoft Excel, Word, and general office technology. High level of accuracy, organization, and attention to detail. Ability to work independently and maintain confidentiality. Alignment with the mission and values of Catholic education (Catholic faith preferred but not required). Bilingual (Spanish) a plus. Preferred Experience Experience in a school or parish business office. Familiarity with tuition management systems (e.g., FACTS, RenWeb) or donor/grant management tools. Experience supporting audits or grant reporting. Physical & Work Requirements Ability to work on-site in a school office environment. Light physical activity such as lifting files or office supplies (up to 20 lbs). How to Apply Interested candidates should submit a résumé, cover letter, and three professional references to: Dianne Brungardt dbrungardt@spsacatholic.org