Bookkeeper/Administrative Assistant- Part Time

Job Description Benefits:401(k)401(k) matchingPaid time offParental leaveSummary:The Part-Time Bookkeeper/Administrative Assistant is responsible for maintaining accurate financial records and supporting the organizations daily office and administrative operations. This role manages core bookkeeping functions including accounts payable and receivable, reconciliations, financial reporting, and budget support, while also serving as a front-office point of contact for visitors and general inquiries. The position provides administrative support to the Executive Director, helps coordinate office operations and supplies, and ensures organized, efficient systems that support the organizations day-to-day work. This role is an in-person role, as it deals with office needs and operations, visitors and walk-ins, and sensitive financial information.Responsibilities include, but are not limited to:Office DutiesServe as the first point of contact for visitors, vendors, and general inquiriesManage office correspondence, deliveries, and shared calendarsKeep the office environment organized, clean, and well-stockedOrder and track office supplies and materialsAssist with development of promotional materialsProvide administrative support to the Executive DirectorAssist with other administrative and financial duties as assignedBookkeeping DutiesMaintain accurate and up-to-date financial records using QuickBooksProcess and record all accounts payable and receivable transactionsReconcile monthly bank and credit card statementsPrepare monthly, quarterly, and annual reportsSupport annual audit preparation and assist external auditors as neededFile and organize financial and other documents in both digital and paper formatsAssist the Executive Director with the development of annual budgetsCommunicate with vendors and staff regarding invoices, reimbursements, and budget questionsRequirements:Associates or Bachelors degree in accounting, finance, or a related field, or equivalent professional experienceAt least one year working with office administration and bookkeepingProficiency with QuickBooks or comparable accounting softwareWorking knowledge of accounts payable, accounts receivable, and bank reconciliationsStrong skills in Microsoft Excel (or Google Sheets) and general office softwareExcellent attention to detail, organization, and accuracyAbility to work with integrity, maintain confidentiality, and exercise discretion with sensitive informationStrong interpersonal, written, and verbal communication skillsAbility to manage multiple tasks, meet deadlines, and work independently in a small office settingNonprofit or public access television experience preferredPart time- 24 hoursPreferred hours:Mon-Thurs 3pm-8pmFri 10am-2pm