Invoicing Specialist

TitleInvoicing SpecialistCompensation$45,000–$55,000 USD base (flexible up to $65,000 USD for standout candidates) + full benefitsBenefits & Growth (WIIFM)Full medical, dental, vision, matching 401(k), life insurance, FSA, 12 paid holidays, PTOFree company-sponsored virtual trainer/wellness programDynamic, collaborative culture with direct executive and team visibilityWhy This Opportunity Stands OutHigh-impact, business-critical backfill with strong executive and peer visibilityOutstanding long-term growth: recent promotions from entry/admin to CFO/COODirect involvement in company transformation as VMC completes acquisitions and expands footprintSupportive, engaged culture with significant investment in employee development and cross-functional learningKey Responsibilities of the Invoicing SpecialistProcess and administer 900–1,000+ high-value customer invoices monthly with unwavering accuracy and timelinessCoordinate with AR supervisor, sales, production, and shipping teams to ensure all billing documentation, three-way matching, and records are correctly compiled and verifiedIdentify, troubleshoot, and resolve billing discrepancies or missing documentation, escalating complex issues as neededLeverage Epicor (or similar ERP) and Excel (including pivot tables, lookups, and queries) for efficient data entry, management, and reportingContribute to continuous process improvement, readiness for systems scaling, and cross-training as the company expandsMust-Have Skills/Experience (Required)Demonstrated high-volume, detail-driven invoicing or billing experience (manufacturing, medical billing/coding, or related sectors strongly preferred)Strong Excel skills (pivot tables, VLOOKUP, data accuracy); ERP experience (Epicor or similar) requiredProven data entry/test accuracy and ability to coordinate with cross-functional teams in a dynamic office environmentLocation On-site; Bloomingdale NJ local candidates onlyScheduleOn-site, Monday–Friday, 8:00am–5:00pm; required flexibility to stay late during month-end as needed#INJAN2026