Administrative Assistant|
Job TitleTop 5 Skills: Clear, concise verbal and written communication for interacting with employees and executives. Problem solving and flexibility. Situations/events change quickly, so the ability to think and act quick is a must. Good time management and organizational skills. Basic proficiency with tech. Teamwork and collaboration is essential for cross department/project support.
Technologies:
- ExcelSap ConcurTeamsOutlookRequired Education & Required Years of Experience:
- Associate's degree.
- ORHigh School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.
Physical Requirements:
- (Lifting, outdoor work, travel):Push Max Weight Limit = 35 lbs
- Pull Max Weight Limit = 35 lbs
- Lift Max Weight Limit = 35 lbs
Driving Requirements:
Are their driving responsibilities no matter how minimal with this role? YesPersonal Vehicle - Candidate must have their own vehicle to get to and from the office and occasionally to event venues.
Key Words:
- Extrovert/ people person / easy to communicate with
- Fast learner
- Punctual
Job Description
Principal Duties and Responsibilities:
Provides assistance and support to first or second level managers, a department or an off-site office.
Researches and learns departmental/company policies and procedures.
Manages basic calendar needs for one or more manager.
Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
Answers internal (with exposure/requests from managers) and external emails.
Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
Level of Responsibility:
Works under supervision.
Decision-making affects direct area of work and/or work group.
Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.
EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."