Procurement Specialist

The primary responsibility of this position is to assume all responsibility for the reoccurring Contract PO’s, Good’s receipts, and problem file for the company. Essential Duties and Responsibilities Supports Allen Harim’s mission, vision and values Support Project Manager with requests for research. Create Presentations by collecting data on weekly packaging, monthly leases specific supplies to analyze to save money. Organize and update all the contracts. Oversee Asset Management processes for entire company. Maintain monthly cash flow of Assets for CEO reporting. Reconcile Asset closing forms for all locations. Prepare and update Standard Processing procedures for Capital Expenditures Expenses (CER) Assets Prepare and present educational presentations for locations on CERs Prepare and maintain Standard Operating Procedures for the Purchasing department. Oversee purchasing specialists on daily activities, delegate responsibilities to meet deadlines. Redesigned Blanket orders process to decrease vendor Problem File (PF) Invoices and excessive data entry at all locations, ongoing. Create Vendor spreadsheets for vendors with Allen Haim accounts and purchase orders to decrease Problem File Invoices, ongoing. Currently streamlining monthly leases and contracts to decrease PF Invoices in 2024. Work with vendors to facilitate their requests for Allen Harim on Purchase requisitions, purchase orders and invoices prior to initial transactions of new contracts and leases to expedite processes. Prepare and send paperwork for New Vendors. Research supplies for best quality at the cheapest price. Enter purchase requisitions for supply request including blanket orders for monthly expenses for the year at all the locations. Receive Harbeson and Pinnacle receipts throughout the day so Accounts Payable can invoice, and AH can expense in the proper week/month. Research hundreds of Accounts Payable Problem Files invoices a week via SAP – Correct the problem if found and receive the invoice to move it on to Accounts Payable. If I am not able to correct invoices without the offsites, I enter my findings on what was done and what they need to do to move the invoice out of the PF. Email 70% of the PF invoices to managers for approvals before I receive the invoices in SAP then enter data on invoice on what I did and where it is received in SAP i.e., GR numbers must be entered for AP. Contact Accounts Receivable departments of vendors for Bill of lading or to get a credit to process invoices. Assist all offsites in CER preparations and PF invoices by revising purchase orders, help with too many PF invoices, whatever they need I help them by training them on how to resolve the problem. Qualifications To Perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience · High School diploma or Equivalent required · SAP experience preferred Knowledge/Skills · Excellent Communication Skills · Moderate PC skills required – MS office suite · Excellent attention to detail Supervisory Responsibilities List the supervisory responsibilities the position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities. NA Job Type: Full-time Pay: $49,821.38 - $59,999.94 per year Benefits: 401(k) Dental insurance Flexible spending account Health insurance Paid time off Tuition reimbursement Vision insurance Ability to Commute: Harbeson, DE 19951 (Required) Work Location: In person