Administrative Assistant III

Job ID 2612459Location Crane, IN, USDate Posted 2026-05-12Category AdministrationSubcategory Administrative AssistantSchedule Full-TimeShift Day JobTravel Yes - 25% of the timeMinimum Clearance Required Interim_SecretClearance Level Must Be Able to Obtain SecretPotential for Remote Work ORA_ON_SITEDescriptionSAIC is seeking a highly organized and motivated Executive Administrative Assistant to support NSWC Crane and the Multi-Service Advanced Capabilities Hypersonic Test Bed (MACH-TB). This position will play a critical role in providing administrative and logistical support to ensure the smooth execution of hypersonic flight test operations. The individual will be located at the customer site and serve as the central point of communication and coordination for travel arrangements, scheduling, reporting, and mission preparations. This position requires travel to various test ranges and provides an opportunity to support mission-critical national defense programs.Key ResponsibilitiesTravel CoordinationCoordinate travel arrangements for customers, including air travel, lodging, and ground transportation for onsite test eventsPrepare and submit travel expense reports and manage all related documentation to comply with government travel regulations (e.g., Joint Travel Regulations)Scheduling and Calendar ManagementManage and maintain schedules for the MACH-TB Test Execution Team, including meeting coordination, appointment scheduling, and reminders for executive staffServe as a point of contact for all scheduling needs, ensuring alignment between various stakeholders and organizational prioritiesDocument Preparation and ReportingAssist in preparing reports, meeting minutes, and briefing packages to support leadership decision-makingManage version control for presentation materials and ensure accuracy in deliverables submitted to leadership and stakeholdersMaintain organized records of mission plans, correspondence, and other program artifacts in compliance with records management guidelinesMission Operational SupportTravel as needed (25-30%) to test ranges to provide onsite administrative and logistical support during mission preparations ahead of hypersonic test eventsSupport scheduling of on-site activities, coordinate team access, and assist with test event preparations to ensure seamless execution of missionsWork directly with government and contractor personnel to address operational needs, such as badging, logistics, and event coordinationPrepare and submit Visit Access Requests (VARs) for government leadership, ensuring timely processing and compliance with security requirementsQualificationsBasic QualificationsActive Secret Clearance required (or the ability to obtain and maintain a clearance)High school diploma or equivalent; post-secondary education or certifications in business administration or a related field preferredMinimum of 5 years of administrative experience, with previous experience supporting executives, government program offices, or technical teamsProven ability to manage complex schedules, travel arrangements, and coordination activities involving multiple stakeholdersStrong technical proficiency with MS Office applications, including MS Teams, Word, Excel, PowerPoint, and OutlookExceptional written and verbal communication skills, with the ability to compile, organize, and present information in a clear and professional mannerAbility to handle multiple tasks effectively, prioritize responsibilities, and maintain attention to detail in high-tempo environmentsPreferred QualificationsExperience with Defense Travel System (DTS)