Clerk III - Nursing Services

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. The Clerk III works either a 7 am - 4 pm or 8 am – 5 pm shift depending on the need of the unit. Clerk III works under the direct supervision of the Unit Nurse Manager and performs as the unit clerk for assigned unit. Tasks include but are not limited to: filing in the medical record, answering phones and taking messages, preparation and faxing of aftercare packets, preparation of duty lists of movements, billing for appointments, billing from the Physician Daily Service Log, and preparing rosters for morning report. Performs chart audits when patient is discharged or transferred. Prepares closed records for Medical Records Department. May also prepare travel vouchers and order supplies for the unit. Works under moderate supervision, with latitude for decision making in carrying out routine phases of work such as when determining the importance of calls; whether to interrupt a meeting or take a message. Should know the schedules, whereabouts and phone numbers of each unit licensed professional staff. Must be able to use a headset as work may require mobility and absence from desk and the main unit phone must be answered. Must be able to use a computer, Microsoft office (excel and word) and various automated office equipment. Must be able to take PMAB/TIPS. Maintains up to date on all required training. Complies with Nursing services dress code. Essential Job Functions: 1. Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. 2. Answers telephones in a courteous manner, maintaining knowledge of licensed staff schedules and phone numbers. Takes messages for all unit staff. 3. Filing in the medical record. 4. Preparation of daily lists for movements. These daily lists are given to the treatment teams for report. 5. Billing from Physician Services Logs. 6. Billing for off ground appointments. 7. Faxing aftercare packets to MHA’s for aftercare appointments. 8. Obtaining corrections and/or signatures for active records. 9. Ensuring completion of active record through chart audits. 10.Preparing closed record for Medical Records. 11.Preparing travel vouchers. 12. Ordering Supplies for the unit. 13. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities: 1. Must be able to use Microsoft office word, outlook, excel and AVATAR. 2. Must be observant and able to multitask. 3. Knowledge of general records management or medical records office procedures. 4. Ability to maintain files. 5. Ability to use office machines. 6. Skills in computer applications. 7. Ability to communicate with internal and external customers. Registration or Licensure Requirements: None Initial Selection Criteria: 1. Graduation from a standard senior high school or equivalent. 2. Experience in clerical or administrative work. Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. MOS Code: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS