Office Coordinator

About OlipopAt OLIPOP, we’re on a mission to positively impact consumer health at scale. And we’re doing it through something simple: soda. But not just any soda, a new kind of soda: one that’s delicious, refreshing, and actually good for you.This mission is deeply personal for our CEO, Co-Founder, and Formulator, Ben Goodwin. Like many of us, Ben grew up consuming the Standard American Diet: lots of soda and processed foods that prioritized convenience over nutrition. But at 14, he took his health into his own hands. After making significant changes to his nutrition and exercise, he lost 50 pounds and saw a transformation in his energy, mood, and emotional clarity.Those changes sparked a deep curiosity about the connection between nutrition and health. Ben became a relentless student of the gut microbiome and the ways it supports overall wellness. The more he discovered, the more passionate he became about finding credible, science-backed ways to make consumer health accessible to everyone.The mission was clear. The vehicle? Less so. After exploring the possibilities, Ben landed on an unexpected yet familiar choice: soda. It was something he loved as a kid, and he knew millions shared that same nostalgia. But this wouldn’t be just any soda. With most Americans falling short on daily fiber, Ben set out to create a version with more fiber and less sugar, one that was perfectly balanced. The result? A deliciously refreshing soda with 6 to 9 grams of fiber and 2 to 5 grams of sugar, delivering science-backed benefits without sacrificing the classic taste people crave.In 2018, the first OLIPOP cans hit the shelves, bringing Ben’s vision to life with a functional soda that anyone could enjoy. And by reimagining soda, we’re also reshaping culture. That means creating products that support health for all and building a business grounded in humanistic values: empathy, integrity, and a belief in better for everyone. From the ingredients we source to the culture we foster, we’re committed to proving that business (and beverage!) can be a force for good, and that soda has the power to bring people together.So join us, and let’s write a new American soda story together. One we can all feel good about. One OLIPOP at a time.About The RoleWe’re looking for a highly organized, proactive office & lab coordinator who takes ownership and thinks ahead. This role is ideal for someone who naturally anticipates needs, communicates clearly, and enjoys creating structure and order. You’ll play a critical behind-the-scenes role in keeping our office and lab environments running smoothly, ensuring teams are supported, spaces are well-maintained, and day-to-day operations are handled with care and consistency.Schedule and Location:Part time position of 20 hours per weekOnsite role expectation: Monday – FridayContract Term: This position is intended to cover a short-term business need, and we anticipate that your at-will employment will end no later than October 31, 2026.Location: Candidates must be within commutable distance to our Burlingame, CA locationThis position supports OLIPOP's retail presence. The individual will be employed by TCW Global, which directs and supervises all work performed under this role.ResponsibilitiesSupply & Inventory CoordinationCoordinate ordering and restocking of office and lab supplies based on team needs and usage trendsTrack inventory levels and help maintain organized, accessible storage of commonly used materialsProactively identify supply needs to ensure teams have what they need to stay productiveVendor & Facilities CoordinationSchedule and coordinate vendor visits for equipment servicing, preventative maintenance, and calibrationsSupport facility related services such as maintenance requests, deliveries, and contractor visitsServe as a friendly, professional point of contact for onsite vendors and service providers (as needed)Purchasing SupportAssist with weekly purchasing of office and lab supplies, including order tracking and follow-upHelp prioritize essential purchases and support basic budget awareness related to supplies and materialsGeneral Office & Workplace SupportManage incoming mailManage incoming and outgoing shipments, including receiving deliveries, organizing packages, and coordinating outgoing shipments for lab materials, samples or suppliesOrganize and maintain administrative paperwork as neededKeep shared office spaces welcoming and well stocked by replenishing snacks and beveragesSupport light cleaning and organization of meeting rooms and common areas to maintain a polished workplace environmentRequirements2+ years of administrative or transferable experienceMicrosoft Suite Knowledge Strongly Preferred (Excel, OneDrive, etc.)Strong organizational skills and the ability to create structure, maintain systems and manage multiple tasks with attention to detailA self-starter mindset with the ability to anticipate needs and take initiativeStrong problem-solving skills, including the ability to identify roadblocks and escalate issues appropriatelyClear, professional communicator who can confidently represent the team and company when partnering with internal stakeholders and external vendorsA proactive, service-oriented mindset with a willingness to jump in where neededMust be at least 18 years of age.Preferred Experience: experience managing a lab or R&D facilityDue to nature of role, ability to lift 25 lbsCompensation$22-$25/hr.How We WorkOLIPOP has grown from a few passionate people around a table to a nationwide team, and we’ve done it without losing our collaborative spirit or sense of purpose.Connection here is intentional. From cross-functional projects and IRL offsites to thoughtful Slack threads and spontaneous gifs, we make the effort to stay close, even across time zones. Sure, we move quickly, but we lead with trust, transparency, and a shared commitment to doing work that matters.We value thoughtful debate. We give feedback with care and receive it with curiosity, knowing that real growth, both personal and collective, comes from listening as much as leading. Because at OLIPOP, it’s not just about getting things done. It’s about growing together, staying true to what matters, and building something with lasting impact.What We ValueAt OLIPOP, our values aren’t just posters on a wall. They shape how we show up: for each other, for our customers, and for the mission we’re chasing together.Mission Connectivity: Everything we do ladders up to our shared goal: supporting human health. Whether launching a new flavor or conducting clinical research, the mission stays front and center.Indomitable Spirit: When things get messy, we get inventive. We stay curious, adapt quickly, and find the path forward, most likely with a dedicated Slack thread and a beautifully overbuilt deck.Lead at Every Level: Leadership isn’t about titles, it’s about ownership. We speak up, follow through, and lift each other up. If you’ve got ideas and initiative, you’ve got influence.Courageous Humility: We’re confident in what we bring and curious about what we don’t know (yet). We give feedback with care, take it with grace, and know that real growth takes both.What We’re Looking ForSuccess at OLIPOP doesn’t come from checking boxes; it comes from living our values, staying curious, and finding energy in both the pace and the purpose. We’re building something big, and we’re looking for people who:Think big, move fast, and take thoughtful risksThrive in a high-performance, feedback-rich environmentValue real human connection and honest collaborationAre fired up by building something new, and making it better every dayStartup life at OLIPOP is equally fun and fast-paced. If you’re energized by a dynamic environment, eager to grow, and excited to help shape something meaningful from the inside out, OLIPOP is a one-of-a-kind ride.We are committed to providing reasonable accommodations to qualified individuals with disabilities or other needs during the application process and employment. To request an accommodation, please contact The People Team at recruiting@drinkolipop.com.We are proud to be an Equal Opportunity Employer. OLIPOP will consider all qualified applicants without regard to race, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status, or any other characteristics protected by law.Submission of Application MaterialsApplicants are required to submit only the materials specifically requested as part of the application process. Please do not include any unsolicited materials, as they will not be reviewed or considered.Unsolicited Materials May Include, But Are Not Limited ToMarketing or promotional conceptsBusiness ideas or strategiesPhotographs, videos, or other mediaPresentations, designs, or other creative contentBy submitting any materials beyond those explicitly requested, you agree that:You are voluntarily providing such materials;You irrevocably assign all rights, title, and interest in and to those materials to Olipop Inc.; andOlipop Inc. may use, reproduce, modify, distribute, or otherwise exploit such materials for any purpose anywhere in the world, without restriction or compensation.