Executive Assistant / Office & Administrative Specialist Sr

**Working Title: Executive Assistant****Job Class: Office and Administrative Specialist, Senior****Agency: Human Services Dept**+ **Job ID** : 94000+ **Location** : St. Paul+ **Telework Eligible** : Yes+ **Full/Part Time** : Full-Time+ **Regular/Temporary** : Unlimited+ **Who May Apply** : Open to all qualified job seekers+ **Date Posted** : 05/08/2026+ **Closing Date** : 06/04/2026+ **Hiring Agency/Seniority Unit** : Human Services Dept / DHS Central Office AFSCME+ **Division/Unit** : DHS-Central Office / BHDH MCDHH Staff+ **Work Shift/Work Hours** : Day Shift+ **Days of Work** : Monday - Friday+ **Travel Required** : Yes, up to 5%+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually+ **Classified Status** : Classified+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME+ **Work Area** : K+ **FLSA Status** : Nonexempt+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes_This position is eligible for_ telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) _for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework._The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.**The work you'll do is more than just a job.**At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Under general supervision, the Office & Administrative Specialist Sr. supports the Commission's office. The incumbent organizes and provides varied and often complex administrative and communication support for internal and external customers following established guidelines, rules, and statutes in a fast-paced multilingual environment. Tasks are often complicated, and at times, confidential. Responds to assigned administrative tasks that have no immediate solutions within established procedures and guidelines by researching and proposing alternatives. This position requires the ability to work independently, managing multiple priorities to accomplish tasks within a required time frame.**Minimum Qualifications****_**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**_**Database, Documents, and Records Management including Microsoft Outlook, Word, Excel and PowerPointDesktop or Website Publishing sufficient to maintain Commission web content and experience with content management systemsEnglish Language sufficient to use proper spelling and grammarTyping/Keyboarding sufficient to edit and compose a variety of documents and online contentSigning Skills sufficient to communicate fluently in American Sign Language, including reading and writingMath skills sufficient to maintain accurate financial information in Excel**Preferred Qualifications**+ Knowledge of government management processes so as to assure an understanding of, patience with, and respect for, the steps required to complete administrative tasks+ Knowledge of work simplification techniques and work measurement procedures+ Knowledge and experience relating to core principles of effective communication, including but not limited to the areas of media relations, visual communication, social media, and web+ Variety of experiences working effectively with others from different backgrounds and/or cultures**Additional Requirements**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.