Temporary Office Specialist (Office Specialist 2)

Initial Posting Date: 09/20/2024 Application Deadline: 10/03/2024 Agency: Oregon Business Development Department Salary Range: $3,216 - $4,335 Position Type: Employee Position Title: Temporary Office Specialist (Office Specialist 2) Job Description: Do you want to be a part of helping to fund the artists, poets, and preservationists who make Oregon unique and vibrant? The Oregon Cultural Trust is quickly approaching our busiest season, and we need customer and administrative support to talk with donors, track donations, and assist with other marketing projects. We are currently hiring a Temporary Office Specialist 2. This full-time temporary position will end on February 28, 2025. The Arts and Culture Program of Business Oregon is a vibrant sector of Oregon's economy. The Arts and Culture team plays a key role in community cultural development and making grants to artists, cultural nonprofits, cultural partners, and county and tribal coalitions. Note: This position is in-person and reports to our Salem office. The schedule is Monday through Friday, 8am to 4:30pm. There is some flexibility with start and end times. What you will do: Assist Trust Administrative Assistant and staff with answering phones during busy donation season including taking donations over the phone. Assist Trust Administrative Assistant and staff with spreadsheet creation in preparation for data entry. Perform data entry of donations. Assist Trust staff with organizing incoming daily mail and outgoing mailings to donors. Assist Trust Administrative Assistant and staff with donation processing. Support Trust staff in keeping data management current including verified Cultural Nonprofit requests current, and donor status updates. Fulfill all marketing requests including logging into spreadsheet. Perform communication research as time allows between processing donations. Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. The ideal candidate will possess a combination of some or all of the following skills: Experience providing excellent customer service and communicating effectively and timely with internal and external customers in-person, by email, and/or phone. Experience providing administration support in a professional environment. Experience (intermediate to high-level) with Microsoft Word, Excel, and Outlook. Experience (intermediate to high-level) with data entry. Experience with writing, editing, and tracking information. Please note: If you are interested in applying for this position, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter may remove your application from consideration. Attach a cover letter that clearly addresses how your education and/or experience relates to the Requested Skills and Duties of this position. What you need to qualify: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. What Business Oregon does: Business Oregon is the economic development agency for the state of Oregon. We have about 180 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan. The Arts and Culture Program of Business Oregon is comprised of the Oregon Arts Commission and the Oregon Cultural Trust. The work of the Arts and Culture Program is to complement, assist, and strengthen existing or planned programs and activities of public and private associations in arts and culture to promote the broadest public benefit, while maintaining high artistic, cultural, and scholarly standards; to encourage and give greater opportunities and recognition to individual Oregon artists whose work is, or gives promise of being, of high quality; and to stimulate and encourage private and local initiative and financial support in connections with programs and activities in the arts and culture. How to Apply: Please Note: Applications must be submitted no later than 11:59 PM PST on Thursday, October 3, 2024. If you are a current State of Oregon employee, you must apply through your employee Workday account through Jobs Hub. Click the “Apply” button above to complete your online application. Attach your current cover letter and resume. Failure to submit the required resume and cover letter may remove your application from consideration. Clearly demonstrate in your cover letter how you meet all the minimum qualifications and requested skills listed above. Complete the questionnaire. Warning – Workday will timeout due to inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress. Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to interview. Additional Information: It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance or an accommodation, please contact Employee Services at Biz.HumanResources@biz.oregon.gov to discuss how we can best meet your needs. Veterans’ Preference - Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans’ Preference link for additional information. Criminal Records Check - Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification. Work Authorization - The Oregon Business Development Department (dba Business Oregon) does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur. This position is classified service, temporary, full-time, non-exempt, and not represented by a union. Are you looking to live in and experience Oregon ? Learn more about life in Pendleton , Salem , and Portland . Need help? For questions about this job, contact Kristin Heying, HR Analyst in Employee Services, at 971-345-1964 or email kristin.heying@biz.oregon.gov . Applicant FAQ Business Oregon Career Opportunities Business Oregon is an Equal Opportunity, Affirmative Action Employer.