Principal Secretary

Primary PurposeEnsure efficient operation of school administrative office and provide clerical services for school's administrative staff.QualificationsEducation/Certification:High school diploma or GEDSpecial Knowledge/SkillsProficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principlesExperienceOne to three years secretarial experience, preferably in public education environmentMajor Responsibilities And DutiesRecords, Reports, and CorrespondencePrepare written correspondence, forms, schedules, or reports using personal computer.Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.Maintain a daily teacher attendance log and records for substitute teachers.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.Maintain school calendar of events.Reception and PhonesSchedule meetings and appointments and maintain calendar for principal.Assist students, teachers, and parents as needed.Receive incoming calls, take reliable messages, and route to appropriate staff.FilesMaintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.Update handbooks, policy manuals, and other documents as assigned.Accounting and InventoryPerform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.Prepare and process purchase orders.Receive, store, and issue supplies and equipment.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).Assist with coordination of faculty meetings and campus activities.Assist with campus budget preparation.Maintain inventory of fixed assets, equipment, and supplies.OtherSort, distribute, or deliver mail and other documents.Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.Maintain confidentiality.Supervisory ResponsibilitiesMonitor the work of campus secretaries and clerical aides.Equipment UsedPersonal computer and peripherals, copier, fax machine, and calculator.Working ConditionsMental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.