Facilities Coordinator

HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment.Essential Functions and Responsibilities:Update Fire Safety and Security Guard policy and procedure manualsAssist in tracking and implementing security policies and proceduresEnsure all necessary signage for security and fire safety is posted in buildingsIssue and manage signs for properties including no public smoking, no e-bike storage, lithium battery charging restrictions, fire safety routes, and moreImprove key security measures for apartments and community areasCommunicate updated policies and procedures to staff, including new hiresFoster a strong communication environment among staffManage building inventory, office supplies, and materialsConduct building site visits to ensure compliance with safety procedures and proper signageCoordinate facilities activities, work direction, and support systemsProvide administrative support to security staffManage Yardi tenant charges and work orders, and maintain accurate recordsCollect and compile weekly and monthly facilities and building operations reportsOversee security guard schedules and ensure adequate coverageMaintain organized security guard files and informationRepresent the security department in meetings to facilitate communicationProcess payroll summaries for security and maintenance staffManage the standby list for last-minute call-outs and submit resumes for new candidatesReport weekly on excessive callouts, no-shows, and staff issuesCoordinate fire safety and incident report training for security staffMaintain updated security training certificatesProcess onboarding requirements for new hiresConduct annual evaluations for security guardsAssist front desk with emergency calls, door management, and resident inquiriesCollect and deposit rent payments as neededHold weekly meetings with the Director to review assignments and address concernsQualifications:Associates with 3+ years of experience, or High School Diploma/GED with a minimum of 5+ years of administrative and project management experienceExcellent organizational, interpersonal, verbal, and written communication skillsStrong organizational and prioritization abilitiesAbility to work effectively both individually and as part of a teamCapable of multi-tasking and adapting to changing prioritiesProficiency with Microsoft Office Suite, particularly Word, Excel, and OutlookMUST, be available evening and weekendsJob Type: Full-timePay: $40,000.00 - $42,000.00 per yearPowered by JazzHRCCdaTdxOhs