Medical Biller, Mental Health practice

Primary Job Title: Medical Billing SpecialistAbout The CompanyThe Trauma Academy Northwest, LLC is a mental health outpatient clinic dedicated to providing effective, compassionate trauma treatment. The clinic specializes in trauma-informed care using evidence-based talk therapy alongside sensory integration techniques to support emotional regulation, healing, and long-term resilience.At its core, The Trauma Academy Northwest values strong camaraderie, professionalism, and transparency. These principles guide both client care and internal collaboration. Staff work closely as a team, maintaining open communication, shared accountability, and mutual respect to ensure consistent, high-quality treatment.The clinic is committed to creating a safe, supportive environment where clients feel understood and empowered, and where clinicians are supported through clear expectations, ethical practice, and ongoing professional growth. Through thoughtful care and a strong internal culture, The Trauma Academy Northwest strives to make trauma treatment accessible, effective, and grounded in trust.About The OpportunityA position within The Trauma Academy Northwest, supporting clinical programs that deliver trauma-focused mental healthcare. This on-site role drives revenue integrity and billing accuracy across clinical services and training encounters.Role & ResponsibilitiesPrepare, submit, and follow up on clean claims to commercial and Medicaid payers using the practice management system.Assign accurate ICD-10-CM, CPT, and HCPCS codes by reviewing clinical documentation and ensuring correct modifier usage and medical necessity.Manage accounts receivable: monitor aging, perform AR follow-up, and resolve unpaid or underpaid claims to improve cash flow.Research and appeal denials and claim rejections; create consistent documentation for appeals and coordinate with payers for timely resolution.Post payments and EOBs, reconcile daily payments against remittance advice, and prepare adjustments/refunds as needed.Collaborate with clinical staff and payers to clarify documentation, obtain authorizations, and support billing audits while maintaining HIPAA compliance.Skills & QualificationsMust-HaveICD-10-CMCPT codingHCPCS codingEHR systemsClearinghouse platformsDenial managementPreferredAccounts receivable reconciliationHIPAA complianceBenefits & Culture HighlightsOn-site role with structured onboarding and opportunities for continuing education in trauma care billing.Collaborative team environment focused on accuracy, compliance, and continuous revenue-cycle improvement.Location & Work HoursCity: Salem, OregonWork Hours: Flexible. You may set your own schedules as long as hours are consistent and communication remains clear and reliable. Must be approved by supervisor ahead of time.Work Schedule ExpectationsWork schedule is Monday through Friday, during standard business hours, unless otherwise specified.Compliance & Hiring RequirementsEmployment is contingent upon successful completion of a background check, which may include criminal history and identity verification.Pre-employment drug screening may be required as part of the hiring process.Candidates must be legally authorized to work in the United States; employment is subject to verification of eligibility (I-9 documentation).Offers may be contingent on verification of professional credentials, licenses, and education where applicable.The Trauma Academy Northwest is committed to providing reasonable accommodations during the application and hiring process; please notify us if you require an accommodation.Skills: documentation,medical billing,accounts receivable,hipaa