Maintenance Purchasing/Inventory Specialist

Job DescriptionJob Title: Maintenance Purchasing/Inventory SpecialistPosition Reports To: Maintenance managerFLSA Status: Hourly This is a permanent, full-time position that is eligible for enrollment in company benefits after 60 days and 40 hours Vacation after 90 days8:00am-5:00pm Monday - FridayOPC is family owned and headquartered in the beautiful Pacific Northwest of the United States. We started over 40 years ago as a small family farm and have been blessed to grow significantly with our farm fresh quality and the care we show our customers. We currently own, or control through long-term leases, over 140,000 irrigated acres. We also now have a network of processing plants throughout Washington, Oregon, Idaho and Michigan to bring the bounty of our farms to you.The roots of our heritage offer us complete focus; from farming through the entire process. We are committed to innovation, quality and customer service. The OPC Family of companies is dedicated to sustainable agricultural practices throughout our farming operation, giving us the ability to give our customers "Seed to Fork" varieties of quality potato products, other vegetables and fruits.Position Purpose Summary: T he Purchasing Agent (Buyer) will be responsible for supporting the purchasing department by maintaining accurate records of purchases and communicating deliveries.The Maintenance Inventory Specialist has the primary responsibility to establish and maintain a maintenance parts system, set up and manage storage location(s), track and control inventory levels. This role will provide general maintenance support through planning and scheduling, data entry and management within the FIIX system, and issuance of purchase orders for parts and services as needed by the maintenance team.Principal Job Responsibilities : Create and process purchase orders in accordance with company policies and procedures.Track orders and ensure timely delivery by coordinating with maintenance suppliers.Maintain accurate records of purchases.Resolve any variances between purchase orders and invoices.Request and ensure receipt of SDS for all purchased products.Handle administrative tasks, such as filing paperwork, organizing documentation, and preparing reports.Collaborate with maintenance department to ensure purchasing processes meet organizational needs.Placing maintenance purchase orders, expediting shipments, and providing customer service functionsEnhance profit margins and focus on generating lean opportunities for maintenance departmentMaintain relationships with vendors and suppliers to source requested items, reduce costs, and negotiate payment terms for maintenance needsReconciliation of payable discrepancies and customer problems pertaining to the maintenance departmentEstablishes sources of supply, obtains quotations and bids, purchases assigned goods and services in accordance with price and quality, and requisition objectivesCoordinates activities with maintenance department to identify and prevent delays of inventory errors and advises them on new products and recommends substitutionsMonitors open PO report and works with vendors to expedite delivery and report delayed receiving as appropriate related to all maintenance purchasesInitiates new supplier requestsPerforms change orders as needed on price, specification and quantities and communicates with vendors and maintenance department manager/supervisor on changesTrack purchases and record inventories at deliveryOversee Facility Maintenance inventory according to company guidelines to ensure parts and supplies are available when needed.Maintain updated and accurate records of inventory on FIIX associated with CMMS programsEnsure the availability of asset and maintenance data to perform the work scheduled.Conduct Cycle countsCoordinate with Maintenance and operations to ensure the availability of asset and maintenance data to perform the work scheduledThis job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.Required Knowledge, Skills and Abilities: Computer efficiency and knowledgeDetail oriented and proven organization skills with a high level of accuracyStrong customer service skills and problem-solving proficiencyA positive attitude, strong work ethic and phenomenal communication skillsKnowledge of MRO products is a plus but not requiredConfidently interact with all levels of management along with external vendors in both verbal and written communicationStrong project management, analytical, and problem-solving skillsEducation and Experience: Bachelor's degree preferredRelated experience in purchasing or planning preferredPhysical Demands: While performing the duties of this position, the employee must sit for long periods of time; must occasionally lift objects up to 30 pounds; may periodically bend, kneel, stoop, reach, twist and turn.Work Environment: While performing the duties of this position, the employee is exposed general office conditions except when working in the actual production facility– where there is exposure to moving parts and vehicles; variable temperatures of both heat and cold; wet environment; loud environment.Powered by JazzHR