Administrative Assistant Jobs in USA, IN, Indianapolis | Rose International Job

• Only qualified Administrative Assistant candidates located in the Indianapolis, IN area will be considered due to the position requiring an onsite presence*Required Education:High School Diploma Required Skills:Prior experience in an administrative assistant position, at least 4 yearsPrevious experience in a position that demanded a high level of confidentialityWorking knowledge of Microsoft Word, Outlook, PowerPoint and ExcelEffective written and verbal communication skillsAttention to detail and proofreading skillsOrganizational skills with the ability to prioritize tasks effectively and multitask Job Responsibilities:Badge access (onboarding and changes) - requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)Office equipment:Surplus process of equipment - this could be taking equipment to surplus to be used elsewhere or heavy trashManaging supplies in general around the office (extra, layoffs, etc.)Office furniture and desk chair orders - ordering, procurementOffice supplies:Ordering, managing and keeping organizedCopier maintenance and toner supplyOrganize semi-annual office clean upAssist Finance with asset management reviewAssist staff with administrative questions and internal processes (backup to Alley)Coordinate with Alley to configure workspace and meeting logisticsMeeting Space & Facility CoordinationManage two conference room reservation calendarsCoordinate meeting space reservationsEnsure rooms are available and prepared for meetingsTroubleshoot scheduling conflictsStaff Onboarding SupportSupport onboarding coordination for new staff membersAssist with workspace setup and office logisticsHelp new employees navigate office procedures and resourcesServe as Backup to Executive AssistantCalendar coordination supportMeeting preparation assistanceDocument preparation and administrative tasksInterview Process: In Person OnlyOnly those lawfully authorized to work in the designated country associated with the position will be considered.Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure websiteCalifornia Pay Equity:For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website hereRose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR DepartmentRose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).