Business Operations Coordinator

Position OverviewWe are seeking a highly organized and proactive Business Operations Coordinator to support our growing team of five. As our company expands, this dynamic role will be the backbone of our daily operations, ensuring all administrative processes run smoothly and efficiently. The ideal candidate will be a self-starter with a passion for organization, communication, and problem-solving.Key Responsibilities       Provide comprehensive support to a team of planners and project managers in the execution of housing development projects through robust back-office assistance.      Ensure compliance with labor laws by staying informed about any changes and implementing necessary updates to company policies and practices.       Coordinate the onboarding process for new hires, which includes the management of paperwork, conducting background checks, and facilitating orientation activities.       Oversee human resource matters and provide regular reports and notifications to ensure adherence to company policy.      Oversee and coordinate interactions with external vendors concerning invoicing, managing leases, and payments.      Supervise accounting professionals responsible for bookkeeping and payroll services to ensure both accuracy and timely completion of all financial tasks.       Develop and enhance systems, thereby streamlining administrative workflows and improving efficiency.       Manage and renew the company’s insurance policies, meticulously tracking deadlines, coverage, and compliance requirements.       Maintain and update the company website with relevant content, collaborating with web vendors or platforms as necessary to ensure accuracy and relevance.       Oversee the company’s technology and IT needs, including hardware, software, licenses, and liaise with vendors to troubleshoot and resolve issues.       Prepare and disseminate advertisements for public notices as required by regulatory bodies or as necessitated by the company's operational requirements.       Design and create promotional materials, presentations, and internal communications as required for company announcements, events, or client engagement.       Arrange accommodations, meetings, events, and travel logistics for company team members as needed.       Maintain the physical office environment, including oversight of supplies, cleanliness, and the coordination of repairs or services.       Assist the president and director of planning and development directly in structuring company operations and developing procedures and documentation to facilitate sustainable growth. Qualifications          Demonstrated experience in administrative, operations, or office management roles (experience within a startup or small company is advantageous).          Strong communication and interpersonal skills, with the ability to engage effectively with both internal and external stakeholders.          Proficiency in office software, online platforms, and technology management.          Exceptional organizational skills and a keen attention to detail.          Ability to manage multiple priorities and work independently in a dynamic, fast-paced environment.          Familiarity with basic HR, payroll, and compliance processes is an asset.          A problem-solving mindset and a willingness to develop innovative systems and processes. Compensation & BenefitsCompensation is competitive and commensurate with experience. Additional benefits may be discussed during the interview process.How to ApplyIf you are interested in playing a key role in our company’s growth and building the foundation for efficient and compliant operations, please submit your resume and a cover letter describing why you are the perfect fit for this role. Please email admin@restrepoassocaites.com