Information Technology Project Manager

Job SummaryOur client is a cultural and philanthropic organization, and they are re-imagining how they can use data, software, and systems to provide a seamless and welcoming experience for visitors, both on-site and online. This position plays a central role in this effort by managing large and complex technical projects to advance this work. This is a three-year limited term position. This position leads projects from original concept through final implementation. Two major initiatives will anchor the incumbent’s initial project portfolio. The first is managing projects related to a Digital Signage Initiative. This effort aims to centralize and streamline the hardware and software infrastructure—including a content management system (CMS)—that supports digital signage for visitors to the campus. The second is managing technology projects that improve the Parking experience, including hardware modernization, pre-payment, and expedited entry and exit. Together, these efforts support key strategic initiatives that advance an improved visitor experience. This position is a hybrid work environment opportunity, not a permanent remote assignment. The successful candidate must be a California resident when employment begins, reside within a commutable distance, and must work at least one day per week on campus.Major Job ResponsibilitiesPerforms the full range of project management duties: initiating, planning, executing, monitoring, and controlling, and closing Under little to no supervision, directs projects requiring high levels of functional integration and involving multiple disciplines to be managed Manage multiple simultaneous projects with complex interdependencies Track, coordinate, plan, and report on technical work across multiple teams and organizations Collaborate with other project managers—both within and outside the organization Collaborate with software engineers, system administrators, and subject-matter experts Facilitate discussions and negotiations to drive recommendation consensus Implement management and communication plans and processes Communicate with partners and team members throughout the phases of development Maintain project documentation, time frames, budget estimates, and status reports Monitor project expenses and ensure adherence to the budget. Address cost overruns and budgetary issues promptly Develop and implement change management strategies and communication to ensure project success Identify potential project risks and develop risk mitigation strategies Address unexpected issues that may arise during the project. Implement effective problem-solving and escalation procedures Prepare post-project reports, including lessons learned and recommendations for future projects Regularly prepare presentations and/or present on this work to internal and external audiencesEffectively engage stakeholders at the executive level across multiple organizational unitsQualificationsBachelor's degree in a related field or a combination of education and relevant experienceMinimum of 5 years of progressive software analysis development and implementation experienceMinimum of 5 years of experience managing complex technical projects within the cultural heritage domain Project Management Professional (PMP), certified completion of a Project Management program, or certification in process is strongly preferredKnowledge, Skills and AbilitiesPolished written and oral communication skills to address a wide variety of audiencesAbility to productively engage and influence cross- functional teamsDemonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement componentsDemonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situationsDepth of knowledge in technical discipline/domain needed to deliver projectsDemonstrated ability to prioritize and work on multiple projects concurrently Demonstrated ability to meet deadlines Ability to productively assemble, engage, and manage cross-functional teams Strong presentation skills with the ability to effectively communicate cross-functionally with key stakeholders, external partners, and senior management Experience managing contracts and vendor relationships Proficiency in project management software and tools (e.g., Workfront, Jira) Tact, diplomacy, and ability to work with a wide variety of audiences, including the ability to quickly develop good working relationships within a large organization Excellent communication skills Highly organized and detailed oriented Willingness and ability to travel if neededBenefits and PerksHere are just some examples for full-time employees:Medical, Dental and Vision insurance coverage, starting on date of hire. Client pays 75%-95% of the premium, depending on the plan selected.403(b) Employee Investment retirement plan – with up to 5% MatchClient contribution of 6%, on behalf of employee, to 401(a) retirement accountEducational Assistance and professional developmentPaid Vacation, Sick and Personal Days12 Paid HolidaysMany positions have bi-weekly Off-Fridays