Administrative Assistant

Hey! Do you want a really good job? A job where people stay and are happy. A job where people receive training, and learn new skills, and grow and are rewarded. Yes, such spots still exist. Well, we have the job for you. If you are looking for such a job in a fast-paced, positive team environment, then look no further. Our First Party Insurance Law firm, STORMLEX LAW GROUP (www.stormlex.com) has an immediate full-time opportunity for a superstar, multi-skilled Administrative Assistant in San Antonio, TX. You will be asked to provide Support to our Operations Director, Managing Partner, and Marketing Manager. What are we looking for? We are looking for a self-starter (off the charts for proactivity and taking initiative) and team player who has excellent administrative and communication skills that wants to help organize and support our Firm to keep it running efficiently. This is a fabulous opportunity for someone who wants to be part of an All-Star team. Speaking of team, our team culture is important to us. We will not give it up. In fact, we put it down on paper. Our culture and values make this a very special place to work. Please read our Vivid Vision before applying. We need someone who can help support our team execute on the firm’s vision, systems and processes, optimize operations, and manage and execute day to day tasks necessary for our Firm to operate efficiently. You duties will include supporting some of the leadership and keeping up with communications (internally and externally) that allow us to be profitable. Ideally, you will have experience working in a professional office setting, but we are willing to consider someone with exceptional abilities to adapt to a fluid environment and who is open to growth and change. The most important qualities you can possess are a great attitude, open-mindedness, adaptability, and willingness to roll up your sleeves and help wherever is needed. Trust, Respect, Quality Communications, Open-mindedness, and Adaptability are non-negotiables for us so if you are not on board with those Core Standards then you might as well stop reading. But if the following describes you, then YOU may be the superstar we are looking for: You can hold yourself accountable and help hold the people you report to accountable. You have the ability to make things better than you found them. You believe everything is “figure-out-able”. You like being kind to others and others being kind to you. Helping teams reach goals excites you. Dependability is your middle name (not literally). You think it’s okay to have fun while working at a law firm. You can follow up on tasks and people like your life depends on it. You care about the quality of your work life. Your basic responsibilities and skills needed: Booking meeting rooms; arranging business meeting schedules; calendars. Scheduling inter-office meetings between teams, managers, and sections. You can manage complex networking ecosystems. Make travel arrangements as needed such as booking flights, cars, and hotel or restaurant reservations. Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks (Bill.com) Ability to use (or willingness to learn) basic accounting software such as QuickBooks or Bill.com to generate invoices and receipts (Bill.com) Maintains office supplies & inventory; order as needed. Proficiency in computer programs, particularly Microsoft programs or Google Docs. Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets. IT Liaison: Assist with IT Company, submitting tickets for IT issues. (you don’t fix our computers yourself) Ability to use scheduling software and workflow programs, including Google Calendar, Clio Calendar and others. Provides administrative support to ensure efficient operation of office. Supports team by performing tasks related to Firm’s goals/vision. Contributes to firm outcomes as needed. General marketing assistance as needed. (research, bookings, data management, marketing collateral, events, review) These items are non-negotiable: You must have strong administrative skills; You must be able to communicate respectfully and pro-actively; Exhibit polite and professional communication via phone, e-mail, and mail; You must be strong on organization and attention to detail; You must read all emails daily and respond accordingly; Procrastinators need not apply; You must be comfortable learning to work with various computer programs, databases, and systems; You must be reliable, trustworthy, and able to maintain strict confidentiality; You don’t think getting our guests a beverage or keeping our break room and office clean is beneath you; You must be a positive, high-energy team player who is results-oriented; You must care about your job and seek to bring positive energy to the workplace. EXTRA CREDIT: You are part AI generated so that you keep learning what the firm and people you support need in order to achieve the vision (allowing you to take proactive measures to help achieve the vision) This position offers an awesome, supportive team culture, opportunities for professional development, generous paid time off, healthcare benefits, 401K, and a competitive salary based on skills and experience. Job Type: Full-time with Health, Vision, Dental Insurance and 401(k) eligibility. Pay: $36,000.00 - $45,000.00 per year (based on experience) with available bonuses subject to performance. DIRECTIONS TO APPLY: Read the Vivid Vision Document & Culture Document. Send resume to marzola@stormlex.com with one sentence describing why you feel you are the superstar we are looking for.