Billing Manager

Accounting Billing ManagerThe Billing Manager is responsible for overseeing all aspects of the billing and collections process for Sponsored programs. Key responsibilities include overseeing and ensuring accuracy of billing schedules, managing access, user roles and updates within sponsor portals related to invoicing, managing the facilitation of check deposits received outside cash management, assigning and organizing invoicing schedules for each specialist and monitoring the billing process, meeting weekly with Billing Specialists to discuss outstanding invoices and assist in the collections process, monitoring receipts for excess cash receipts that must be returned to the Sponsor, tracking and resolving payments posted to On Account or Clearing Accounts, calculating interest for advance requests, reviewing the bank statements for unapplied receipts and coordinating with Cash Management/Treasurer's Offices for cash application to sponsor invoice, reviewing and signing off on SF-270s, 2 CFR 200.415 certification statements or other billing/cash report as required, reviewing and approving invoices and letter of credit draw downs in Workday, responding to and resolving billing inquiries and disputes from sponsors, escalating issues as needed, coordinating with Award Managers and Cash Management on collection of outstanding invoices over 90 days, analyzing billing data, identifying inefficiencies, and implementing strategies to improve billing accuracy and efficiency, collaborating with cash management, treasury and award management departments to ensure smooth and integrated billing operations, monthly review and reconciliation of sponsored program awards for unbilled receivables, grants receivable, deferred revenue, on account balances, cash clearing account, preparing monthly financial reports for Leadership review for Sponsored Programs i.e. accounts receivable, unbilled Letter of Credit, and collection statuses, hiring, training, and supervising billing staff, providing guidance and support to ensure efficient workflow and team productivity. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. QualificationsMinimum Qualifications: BA or BS from an accredited college or university OR Five or more years of equivalent experience in accounts receivable, collections, and billing roles PLUS At least five to seven years of experience in billing and cash collections At least one to two years of experience in a supervisory role Preferred Qualifications: Experience in research administration or related areas Experience with Higher Education Institutions Master's degree in a related field (e.g., business, accounting, or public administration) Experience using financial accounting systems such as Workday (preferred) Knowledge, Skills and Abilities: Strong organizational skills, attention to detail, and ability to manage deadlines Effective written and oral communication skills (e.g. ability to communicate with others in a clear and professional manner) Strong customer service and interpersonal communication skills (e.g., ability to work with personnel at all levels to gather information and communicate compliance requirements) Salary InformationA minimum of $61,725; commensurate with education and experience Required Documents to ApplyCover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional DocumentsProof of Veteran Status Recruitment Contact InformationJulia Menke, Sr. HR Partner, jmenke@uark.edu All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to ApplicantsCriminal Background Check, Financial Credit Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Benefits EligibleYes