Administrative Specialist

Salary : $52,000.00 - $55,000.00 AnnuallyLocation : Wheaton, ILJob Type: Full-timeJob Number: 26-00044Department: Finance DepartmentOpening Date: 04/07/2026Closing Date: 4/21/2026 11:59 PM CentralHours: Monday - Friday 8:00 a.m - 4:30 p.m.POSITION SUMMARYWe are pleased to offer the opportunity to work as an Administrative Specialist within the DuPage County Finance Department.DuPage County is an equal opportunity employerThis position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.To learn more about the cost and coverage of the benefits plan, visit For detailed information on paid time off, visit , Section 5RESPONSIBILITIESResponsibilities Include:Perform various accounts payable activities, including but not limited to: vendor inputs, W-9s, invoice entry, etc.Completes assigned projects and activities independentlyScreens telephone, email and visitor inquiries to determine the nature of requests or problemsOversees and orders inventory of office supplies, equipment and services within prescribed procedures and contractual agreementsCollects, compiles, photocopies, scans, assembles and distributes materials upon requestPrepares reports, charts and tables by gathering, compiling and typing data following established procedures or formatMaintains logs and files related to budgets, accounting, accounts payable, accounts receivable, and payrollLocates and attaches appropriate file/documents to correspondence to be answered by supervisor or other staffPrepares letters, memos, emails, other correspondence and certified mailFiles, organizes, tracks, stores and disposes of records in accordance with State and County Records Retention policies and proceduresTracks, researches, locates, organizes, coordinates and prepares Freedom of Information Act inquires in accordance with State law and County proceduresProcesses transactions, including budget transfers and certificates of insuranceProvides support related to agenda management software, payroll, budget and accounts payableREQUIREMENTS INCLUDERequirements include the following experience or equivalent combination of training and experience:Completion of a High School Diploma or General Equivalency Diploma equivalent; Four (4) years of administrative support experience which includes an environment exposed to public contactThe preferred candidate will possess:An associates or college degreeProficiency with MS OfficeA passing score on Basic Word and Basic Excel is requiredA pre-employment background check is requiredPhysical Requirements and Work EnvironmentPHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work will occur in an office and is not substantially exposed to adverse environmental conditions.DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.To learn more details, visit our 01 Select the response below that represents your highest completed level of education. Master's Degree from an Accredited InstitutionBachelor's Degree from an Accredited InstitutionAssociate's Degree from an Accredited InstitutionSome college level courses complete but no degree awarded from an Accredited InstitutionHigh School Diploma or GEDNone of the above02 Select the response below that represents the number of years of experience you possess in an administrative support role (Selected response must be supported by the application/resume to be considered). 10+ years of relevant experience7-9 years of relevant experience5-6 years of relevant experience3-4 years of relevant experience1-2 years of relevant experienceLess than 1 year of relevant experienceNone of the above03 Please select the software/programs in which you have professional work experience: Microsoft ExcelMicrosoft WordInforNone of the Above04 Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. YesNoRequired Question