Assistant Director of Business Operations

DescriptionGeneral Description / Primary PurposeTheAssistant Director of Business Operations provides advanced operational, analytical, and systems-level support for departmental business operations, including accounting and finance, grant administration, human resources coordination, procurement oversight, and business systemsadministration.Reporting to theAssociate Director of Business and Program Management, this positionexercisesindependent judgment and discretionin analyzing operational practices, interpreting policies, and supporting implementation and continuous improvement of departmental systems and workflows.The Assistant Director of Business Operations serves as theprimary operational resourcefor routine business and program management matters, escalating complex, high-risk, or policy-related issues to the Associate Director of Business and Program Management. When formally delegated, the Assistant Directormayrepresentthe Associate Director in operational matters.Essential Job FunctionsDepartmental Business Operations Supports the planning, implementation, and evaluation of departmental business processes related to finance, human resources coordination, and procurement. Serves as the primary operational point of contact for routine business management matters, exercising independent judgment to resolve issues, identify challenges and compliance risks, and determine appropriate next steps within established policies and procedures. Collaborates with program leadership and staff to review financial information, document action items, and support timely followthrough, while assisting with the application and interpretation of State, Federal, University, and fundingagency requirements as they relate to routine operational matters.Accounting, Finance, and Grant Management Provides accounting, finance, and grant management support by contributing to the development, monitoring, and analysis of departmental budgets across multiple funding sources, including EandG, Auxiliary, Grants and Contracts, and Foundation funds. Monitors financial activity throughout the fiscal year to support accuracy, allowability, and alignment with budgets established in four fund categories and project objectives. Assists with tracking grant and contract expenditures, assembling supporting documentation, and contributing to the preparation of required fiscal and programmatic reports. Serves as a routine fiscal liaison with internal and external partners under the supervision of the Associate Director of Business and Program Management.Human Resources Coordination Monitors departmental human resources processes associated with recruitment, hiring, and onboarding activities to ensure activities are progressing in accordance with established procedures and timelines. Reviews and tracks position postings, application workflows, and required documentation prepared by designated support staff to promote consistency, accuracy, and compliance. Serves as a departmental resource for routine HR-related questions and procedures.Purchasing and Procurement Coordination Coordinates FIEs data entry into the Workday system and monitors procurement transactions for materials and services, (e.g., Pcards, purchase orders, and service contracts) to support timely and efficient processing of procurement activities in compliance with University policies, documentation standards, and approval requirements.QuickBooks Enterprise Administration Coordinates FIE QuickBooks Enterprise data entry activities and monitors financial data for accuracy and consistency and provides feedback to FIE data entry staff and leadership. Develops and maintains FIE user procedure manuals. Supports staff training related to QuickBooks Enterprise processes and procedures.[]{style="background: transparent; margin: 0px; padding: px; fo"}