Estimating Assistant

Position SummaryThe Estimating Assistant is responsible for supporting the Estimating team by managing administrative and document control tasks for upcoming and active construction projects. This role works closely with Estimators and Project Coordinators to ensure accurate information flow, organized estimating files, and proper project setup support.Estimating Support & CoordinationCoordinate with Estimators and Project Coordinators to gather budgets and new project information sheetsAssist in maintaining accurate and up-to-date estimating data for upcoming projectsSupport the transition of information from estimating into project setupDocument Control & File ManagementDownload and organize plans and project documents for upcoming projects into estimating filesMaintain well-structured and accessible estimating folders and recordsTrack and manage document updates, ensuring teams are working from the latest informationProject Administration SupportAssist with project buyouts, including drafting and managing subcontracts, service agreements, work orders, and purchase ordersMaintain accurate subcontractor, vendor, PO, and Change Order logsTrack subcontractor/vendor correspondence and communicate issues to the appropriate team membersCompliance & CoordinationCoordinate with Finance/Accounting to ensure compliance requirements are met (e.g., Bonds, COIs)Work with internal departments to support smooth project setup and executionAssist in identifying and communicating potential risks or missing information during pre-construction phasesReporting & General SupportSupport reporting efforts by maintaining organized and accurate recordsCollaborate with team members to ensure deadlines and priorities are metPerform additional duties as needed to support company goalsQualificationsStrong organizational skills with high attention to detailEffective verbal and written communication skillsAbility to manage multiple tasks in a fast-paced environmentTeam-oriented with a proactive mindsetGoal-driven and deadline-focusedProficient in document management and coordination across teamsSalary: $28 - $33 per hourJob Posted by ApplicantPro