Administrative Assistant (44919)

Job Location:Springfield, MAJob ScheduleFull TimeStandard Hours40 / non-exemptJob ShiftShift 1Shift DetailsMon-FriReports To TitleMember Services ManagerJob Description SummaryPerforms general administrative/secretarial duties, including typing general correspondence, memos, forms, reports, charts, etc. Assists in preparing more complex administrative reports, and special reports/analyses as directed. Prioritizes workload. Reviews assignments with the Superior as necessary. Performs related and routine office duties such as but not limited to filing, data entry/retrieval, mail distribution, greeting visitors, and answering telephones.Must maintain good working relationships and communication with internal and external customers.This description covers the essential functions of the position. The Incumbent is expected to perform other similar and related duties as assigned. Management has the right to change or add to the job responsibilities at any time.Job RequirementsProvides day-to-day administrative and secretarial support to facilitate efficient functioning of the office.Enters data on spreadsheets or other software according to the prescribed procedure. Assists in preparing more complex administrative reports, and special reports/analyses as directed.Manages annual meeting schedules, invites, attendee directories and reminders.Prepares confidential correspondence and surveys in accordance with established department policies and procedures.Greets and receives visitors in a courteous and professional manner.Screens incoming calls and routes to appropriate personnel or takes message in accordance with established department procedures.Calendar management: schedules meetings, sends meeting reminders and makes routine conference arrangements.Maintains department record-keeping and filing systems and classifies, sorts, and files correspondence, articles, records, and other documents. Oversees department record keeping and filing systems by developing and implementing efficient coding systems.Prepares, sends, and tracks DocuSign mailings.Orders and stocks kitchen suppliesOrders office suppliesAssists assigned leaders with onboarding of new staff.Cross coverage for alternate Admin staffManages incoming faxes.Logs incoming checks.Skills/CompetenciesExceptional writing, editing, and proofreading skills to include formatting of business documents such as letters, meeting minutes, agendas, etc.Microsoft Outlook, TEAMS, ZOOM, Survey Monkey Word, Excel, and PowerPoint experience is preferred. Prior experience with departmental terminology and software is preferred.Ability to work well as a team and independently.Ability to organize workload and manage multiple projects.Must have excellent verbal and written communication skills.QualificationsRequired Education:Minimum: High School/GEDRequired Experience1-2 years relevant administrative experienceWhy Choose BaycareBE HEALTHY, STAY HAPPY!Baycare offers low-cost medical, dental and vision plans for all qualifying employees and their eligible dependents. Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, and massage.SAVE FOR RETIREMENTWe offer a 401(k) Plan with employer safe harbor contributions to all eligible employees.TIME TO RECHARGEWe respect the fact that our employees have lives outside of work, and we offer competitive PTO.BE A LIFELONG LEARNERBaycare has a tuition reimbursement program to support eligible employees who wish to continue their education to work towards increased professional responsibility and growth.PEACE OF MINDTo help protect our employees, we offer fully company-paid life insurance as well as short- and long-term disability coverage.WORK TOGETHER. PLAY TOGETHERWe work hard at Baycare, but we value fun and camaraderie outside of the office. Employees are invited to join in activities like fun runs for a charitable cause, summer barbecues, and our annual party.FLEXIBLE AND FRIENDLYHere at Baycare, we know that life doesn’t always go to plan. Our family-friendly office helps employees stay on track when life throws a curve ball.REWARDING EXCELLENCEWe recognize that our employees are our greatest strength. From email shout-outs to performance bonuses, we make it a point to let our employees know how much we value their contributions.We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.Equal Employment Opportunity EmployerBaycare Health Partner is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.