Case Management Clerk

Juvenile Court Case Management Clerk The purpose of this job is to provide secretarial and clerical support to the Court. Duties and responsibilities include, but are not limited to, typing, filing, and record keeping, and performing additional tasks as assigned.High school diploma or equivalent and vocational/technical diploma with at least one year of legal secretarial or related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Answers telephone, records and distributes messages, and assists the general public. Distributes calendars and daily schedules to appropriate departments. Types correspondence for appropriate Court. Copies documents. Attends court for status conferences. Assist with training and coordinating volunteers for court related programming. Destroys files as directed and in accordance with Records Retention Schedule. Retrieves/returns files to Clerk of the Court. Picks up incoming mail; coordinates outgoing mail. Makes daily deliveries to Solicitor/Legal Aid/local attorneys. Maintains computer database of offenders and case status using NEEDS assessment tool. Performs various routine clerical duties, such as filing paperwork and sending faxes, etc. Creates files for court participants. Receives payment from participants and records the transaction appropriately. Researches information on inmates using the jail computer. Researches information on offenders on Clerk of Court's data system. Assists bailiffs in retrieving materials or information for the Court. Coordinates collection of resource data for the Court. Performs other related duties as required.Knowledge of the policies, procedures, and activities of the Juvenile Court as they pertain to the performance of duties relating to the position of Case Management Clerk. Knowledge of the terminology used within the department. Knowledge of legal documents, orders, sentence forms, court calendars and schedules, legal data including motions, orders, warrants, etc., and procedures and methods as required in the performance of duties. Skill in the use of software packages, such as Microsoft Office Suite, electronic mail programs, the Clerk of Court's data system and the Jail system. Skill in the use of office equipment such as computers, fax machines, copy machines, printers, etc. Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations. Ability to communicate effectively with supervisors and other staff members. Ability to use independent judgement in routine and non-routine situations. Ability to handle required mathematical calculations. Ability to understand computer applications and techniques as necessary in the completion of daily assignments. Ability to plan, organize and/or prioritize daily assignments and work activities. Ability to comprehend and apply regulations and procedures of the department.Must be physically able to operate a variety of machinery and equipment including computers, typewriters, fax machines, copy machines, and other office equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors. Requires the ability to read a variety of legal documents, legal processes, notices, forms, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare juror form letters, legal processes, notices of jury trial, certificates of service, and sentence forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence. Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgments in the absence of management. Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently. Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages. Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (i.e., ruler, yardstick). Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates. Requires the ability to handle a variety of items such as computers and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency. Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.Total compensation at the Unified Government includes a comprehensive set of benefits, a well-established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community. Our Benefits program is designed to support every aspect of our employees' lives, from physical and emotional to social and financial. Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation. As an Employer of Choice, we offer: Health, Wellness, Family and Career, Time, Money, Protection.