Commissions Associate

Commissions Associate Job CodeCommissions AssocFLSA StatusNon ExemptDeptFinanceReports toAssistant ControllerCompany ProfileHeadquartered in beautiful Carpinteria, California, PlanMember is a growing financial services firm serving hundreds of thousands of clients nationwide. For more than three decades, PlanMember has provided premiere retirement and investment services to individual investors as well as employees of education, nonprofits, governmental and private sector organizations. PlanMember has been a top-ranked fee-based broker dealer since 2004 and top-ten ranked for new retirement plans added and K-12 retirement plans. With a mission of making a positive difference for our Partners, Members and Employees, PlanMember provides generous benefits and a personalized company culture that champions career growth and is looking for highly motivated individuals to join its growing team. Location Location Information: On-Site at our Carpinteria, CA Headquarters Wage BandSalary Range: Starting salary is between $52k and $60k annually, however, it is ultimately determined by the scope of the position the candidate's relevant experience, credentials/certifications and internal equity. We offer a generous compensation package that includes an attractive benefits package with medical, dental and vision, 401k company match, discretionary profit sharing, PTO, valet parking and more. Job SummaryThe Commissions Associate is a important role within the finance department. The primary function is focusing on managing and tracking commission-related activities. The role will serve as the custodian of commissions expenses, ensuring all processes are accurate, timely, and compliant. A key role in supporting our financial advisors by maintaining reliable payout systems and data integrity. This position offers opportunities for learning and advancement in a supportive environment. Major Duties and ResponsibilitiesTrack and monitor commissions, including deductions, payout rates, timing, and overall expenses to ensure accuracy and compliance with company policies and regulatory standards.Maintain and update payee information in our systems, verifying details such as contact information, tax IDs, and banking details to prevent errors in disbursements.Act as the primary custodian for commissions expenses, reconciling records, identifying discrepancies, and preparing reports for review by the Assistant Controller.Assist in the preparation and processing of commission statements, ensuring timely payouts and resolving any issues related to calculations or delays.Collaborate with internal teams (e.g., Accounting, Compliance, and Advisor Services) to gather data and support audits or inquiries related to commissions.Utilize tracking tools and software (e.g., Excel, accounting systems) to generate reports on commission trends, expenses, and performance metrics.Perform routine data entry, validation, and maintenance tasks to uphold the integrity of commission-related databases.Support ad-hoc projects, such as process improvements or system updates, as directed by the Assistant Controller.Business ContinuityEssential Job Function: This position is deemed an "Essential Staff" position for the purpose of our Business Continuity Plan "BCP". This distinction means you are expected to be fully prepared to perform essential functions of your job remotely as deemed applicable and necessary by your manager and the Company upon declaration of a BCP event. Competencies RequiredAttention to Detail: Strong analytical and problem-solving skills with high accuracy in data entry and reconciliation.Communication Skills: Ability to effectively communicate with vendors, internal teams, and auditors.Time Management: Ability to manage multiple responsibilities by being organized and keeping on top of important time sensitive tasks.Quality Focus: Able to manage the efficiency, accuracy, completeness, and integrity of the workIntegrity & Confidentiality: Must uphold high ethical standards and maintain confidentiality of financial information.Analytical Thinking: Able to identify and synthesize information from diverse sources. Information seeking: Ability to research and problem solve any discrepancies. Qualification StandardsEducation, Licenses, Work Experience, Etc. Bachelor's degree preferred. Accounting, Finance, Business Administration, or a related field (or equivalent experience/education).0 - 2 years of experience in accounting, finance, or administrative roles preferred, but not required.Proficiency in Microsoft Office Suite, particularly Excel (e.g., formulas, pivot tables, data analysis). Experience with accounting software (e.g., QuickBooks, Salesforce) is a plus.Basic understanding of financial concepts, such as commissions, deductions, and payouts; willingness to learn industry-specific regulations (e.g., FINRA/SEC guidelines).Must be authorized to work in the US without sponsorship.Licenses and/or Certifications RequiredNot Applicable Additional License and/or Certification InformationPosition Information: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. PlanMember reserves the right to modify duties or job descriptions at any time. EEOCPlanMember Financial Corporation is an Equal Opportunity Employer. PlanMember does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.