Administrative Assistant

Administrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.In the role of Administrative Assistant, we'll count on you to:Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versionsProofread and edit documents for grammar, spelling, punctuation and formatProvide administrative support for all staff, including reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail, submit daily safety attendance log, assist HR and finance as needed.Coordinate with building maintenance and coffee/vending machine supplierMaintain and stock print room, supply closet and kitchen supplies, huddle rooms, printer areas, mailroomProvide meeting setup and breakdown, schedule conference rooms, order meeting meals.Perform other duties as neededAdditional ResponsibilitiesCover the front desk (greeting guests/clients/answering phone)Organize and maintain Reception AreaMaintain conference roomsSchedule conference rooms for meetingsOrder breakfast/lunch for meetingsCoordinate with building maintenance and coffee/vending machine supplierMaintain supply closet and kitchen supplies, conference room, huddle rooms, printer areas, and mailroomMaintain print room and reload all printer areasSubmit daily attendancePrepare workstations (packing boxes for ex-employees/getting workstations ready for new hires)Maintain stock of office suppliesSupport printing and word processingAssist HR (onboarding)MailUPS/USPSOutgoing mail/Postage refillSorting and distribution of incoming mailSorting and distribution of incoming faxesMaintaining Kitchen/Cafe StationsMaintaining coffee distributionSugarCupsUtensils (forks/spoons/knives)Preferred QualificationsAssociate degreePreference given to candidates currently located in the NJ-AreaRequired QualificationsHigh School diploma or equivalentExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skillsFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environmentSelf-motivated, well-organized and detail-orientedAbility to handle confidential informationProficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a mustHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Woodcliff Lake}: $48,475- $69,250Primary Location: United States-New Jersey-Woodcliff LakeIndustry: WaterSchedule: Full-timeEmployee Status: RegularBusinessClass: Marketing and AdminJob Posting: Mar 23, 2026At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.