Family Office Coordinator

Family Office Coordinator (42293)Our client is a well-established private investment organization in downtown Chicago is seeking a Family Office Coordinator. Support senior stakeholders with day-to-day requests, financial administration, and coordination across vendors and internal teams. The position requires strong relationship management, discretion, and the ability to anticipate needs in a fast-paced environment.Offers great benefit package, including employee covered healthcare, pension plan, free parking & gym, fun outings, and fantastic office space with amazing city views! KEY RESPONSIBILITIESServe as a primary point of contact for senior stakeholders; manage time-sensitive requestsProcess and track invoices, payments, and vendor communicationsCoordinate financial activities (wires, funding requests, recurring payments, taxes, etc.)Review and manage insurance policies, renewals, and related paymentsSupport meeting logistics, documentation, and approvalsAssist with special projects, research, and operational coordinationMaintain organized records and handle sensitive documents with confidentialityProvide team support and backup coverage as neededQUALIFICATIONSCollege degree 3–5+ years of experience in administrative, operations, or client service rolesExperience handling vendors, payments, and financial processes preferredStrong organizational skills with high attention to detailAbility to manage multiple priorities and work proactivelyExcellent communication skills and professionalismHigh level of discretion and confidentialityPay Transparency Statement: The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. This role may also be eligible to participate in a discretionary incentive program, subject to the rules governing the program.