Receptionist/Administrative Assistant - Nashville

Receptionist/Administrative AssistantThe Nashville office has an opening for a Receptionist/Administrative Assistant to assist with administrative functions and perform daily receptionist duties.Do not wait to apply after reading this description a high application volume is expected for this opportunity.Responsibilities Include:Assist attorneys and staff with booking conference room meetings and eventsOrder catering for meetings when requested, keeping a detailed log of all receiptsSet up and break down meetings and meals as neededEnsure that all conference rooms and the break room are clean, organized, and fully stocked with beverages and suppliesConfirm all video meetings and other technical needs are properly set up; assist IT remotely as neededCreate WebEx meetings when requested and send to appropriate parties; coordinate conference center calendarAssist with reception duties; answer phone lines and meet/greet clients and guestsAssist with receiving and coordinate delivery of FedEx, UPS and USPS itemsOrder office, break room and conference center suppliesAssist with internal office meetings and holiday/office eventsAssist with large print jobs; light document processingCoordinate processing of administrative invoice paymentsAssist with new hire and visiting attorney office set upsOther duties as assignedSkills and Requirements:Minimum 1-2 years of catering and/or receptionist experience; prior conference center or hospitality experience a plusEffective interpersonal, teamwork, and customer service skillsStrong verbal and written communication skillsExceptional xevrcyc organizational skills with the ability to manage multiple, detail-oriented tasksAbility to thrive in a fast-paced environmentMust possess a high degree of professionalismProficiency in Microsoft OfficeAbility to lift up to 40 pounds and move and organize boxes of suppliesFlexibility in daily work schedule to accommodate front desk requirementsAbility to work overtime as neededThis position reports to the Nashville Managing Shareholder and Director of Administration.