Executive Assistant & Office Admin

A well-funded, early-stage startup is developing advanced technology to drive innovation in a highly technical and research-intensive space. The team is composed of experienced scientists and engineers working on complex, next-generation solutions with real-world impact.This is not a lifestyle role. It’s high-intensity, high-ownership, and mission-driven. The company is in a critical build phase, with significant milestones ahead as they work toward bringing their product to market.Job Title: Executive Assistant to CEO & Office AdminLocation: Palo Alto, CA (Onsite)Compensation: $120K - $150K baseIndustry: Technology / StartupAbout the Role:This is a true right-hand position to the CEO & Founder - blending classic Executive Assistant responsibilities with hands-on office and operational ownership.You’ll be stepping into a fast-moving, ambiguous environment where your scope will evolve alongside the company. When things are running smoothly, you’ll be the force behind it.Responsibilities:High-touch executive support to the CEO (calendar, priorities, logistics, evolving inbox support)Acting as a central administrative hub for the companyOffice management for a growing, in-person teamSupporting lab-related operational needs (light compliance coordination, facilities upkeep, vendor management)Ad hoc projects across operations, hiring coordination, and internal processesQualifications:A strong, career EA who has supported a CEO or founder in a startup environmentDirect, clear communicator who can work seamlessly with highly technical personalitiesOffice management experience, ideally with exposure to compliance or regulated environmentsSomeone fast, responsive, and comfortable operating with urgency and limited structureThick-skinned, adaptable, and energized by intensity - not overwhelmed by itPursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.For Internal Use: