Office Manager

Office Manager / Operations Coordinator Location: Eureka, Ca Schedule: Full-Time (40 hours per week) Pay: $28.00–$32.00 per hour (DOE) About Us We are a growing commercial contracting company looking for an exceptional Office Manager who thrives in a fast-paced environment and takes ownership of their work. We aren't looking for someone who simply completes tasks—we're looking for someone who sees what needs to be done, takes the initiative, and gets it done. If you're organized, confident, customer-focused, and enjoy helping build efficient systems while supporting a growing business, we'd love to meet you. Position Summary As our Office Manager, you will be the backbone of our daily operations. You'll oversee office administration, payroll, scheduling, customer service, accounts receivable, and sales support while continuously improving our office systems and processes. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats. You won't wait to be told what to do—you'll identify opportunities, solve problems, and keep the office running efficiently. Responsibilities Process bi-weekly payroll and certified payroll accurately and on time Manage employee timecards and payroll documentation Coordinate schedules for crews, projects, and appointments Answer phones and provide exceptional customer service Confidently make outbound calls to customers, vendors, and clients Support sales by following up on leads, preparing proposals, and assisting customers Manage accounts receivable, invoicing, collections, and payment tracking Organize office operations, filing systems, and company records Maintain project documentation and administrative compliance Communicate with vendors, subcontractors, customers, and field personnel Identify inefficiencies and implement better systems and processes Assist ownership with administrative tasks and day-to-day operations Perform additional office and operational duties as needed Qualifications 3+ years of office management or operations experience (construction industry preferred) Experience processing payroll (certified payroll experience is highly preferred) Knowledge of accounts receivable and invoicing Strong customer service and communication skills Comfortable speaking with customers and vendors by phone Excellent organizational and time management skills Strong computer skills and ability to learn new software quickly Experience with Excel, QuickBooks, CRMS, and construction management software are a plus Ability to multitask and prioritize in a busy, fast-paced environment High level of professionalism, integrity, and attention to detail What We're Looking For We're searching for someone who: Takes initiative without being asked Can "take the bull by the horns" and get things done Thinks ahead and solves problems before they become issues Is dependable, motivated, and accountable Isn't afraid to jump on the phone and make things happen Wants to grow with a company that's expanding Brings positive energy and a team-first attitude every day Compensation & Benefits $28.00–$32.00 per hour, depending on experience Full-time, 40 hours per week Opportunity for growth and increased responsibility as the company continues to expand Supportive team environment where your ideas and initiative are valued If you're someone who enjoys taking ownership, improving processes, and making a real impact in a growing commercial construction company, we'd love to hear from you. Apply today! Pay: $28.00 - $32.00 per hour Benefits: Flexible schedule Work Location: In person