Executive Assistant

Executive AssistantWe're glad you're interested in joining the MSE team! Why Join Our Team?Unmatched Portfolio: We manage Real Salt Lake, Utah Royals Football Club, Real Monarchs, the Salt Lake Bees, and Megaplex. We are emphatically sport and entertainment. Community Impact: Our work facilitates experiences that enrich our community. We create unifying experiences and connection for fans and guests. Growth and Vision: We support a growing portfolio, including; the expansion of Megaplex and The Ballpark at America First Square, our quest to bring a Major League Baseball team to Salt Lake City, and our goal of professional soccer championship success. Great Perks: Enjoy free and discounted perks across our entire portfolio. What Will I Do?The Executive Assistant is responsible for managing the day-to-day functions, and fulfilling the administrative tasks, of the Executive Vice President (EVP)/Chief Revenue Officer (CRO). The role serves as the strategic gatekeeper for the CRO/EVP; they prioritize requests, protect executive focus time, and ensure alignment with organizational and revenue priorities. The ideal candidate will be process-oriented, have high attention to detail, and will possess an exceptional organizational skill set. The role will be tasked with performing confidential administrative tasks and providing executive support in a one-on-one working relationship. They serve as the primary point of contact for the EVP/CRO and work closely with them to ensure the EVP/CRO's schedule is followed and respected, and to keep the CRO/EVP informed of upcoming commitments and responsibilities. The role champions the company's Mission and Vision and models the company Values. The position will: Protect the moral, legal, and financial assets and wellbeing of the company Exemplify the company values of Stewardship, Integrity, Hard Work, and Service Strive to achieve the company's mission of Enriching Lives and the company's vision of being the best place in town to work and do business Act as a trusted extension of the CRO/EVP, ensuring all internal and external interactions reflect their tone, priorities, and values Serve as strategic gatekeeper for the CRO/EVP by prioritizing requests, protecting executive focus time, and ensuring alignment with organizational and revenue priorities Proactively manage and optimize the CRO/EVP's calendar to balance internal leadership responsibilities, external partnerships, and revenue-generating activities Draft and coordinate executive communications, correspondence, and follow-up messaging on behalf of the CRO/EVP Exercise absolute confidentiality regarding all business dealings Maintain a high level of digital hygiene; recognize phishing attempts or social engineering aimed at gaining access to executive communications or financial data Maintain a position of professional neutrality and objectivity when handling internal staff concerns or sensitive organizational changes Maintain extreme focus on accuracy and a flawless mentality regarding meeting preparation and executive logistics by building redundancy and checkpoints into processes Coordinate recurring revenue leadership meetings, pipeline reviews, and cross-functional planning sessions, including agenda development and materials preparation Assist in preparation of executive presentations, ownership updates, and strategic initiatives by organizing information, compiling reports, and ensuring readiness Anticipate executive needs and identify opportunities to improve workflow efficiency, communication flow, and organizational effectiveness Schedule and arrange department meetings Attend meetings of the CROP/EVP as required, following up with any action items assigned Plan department events/outings for employees; help cultivate a positive team culture Assemble departmental reports and track key metrics for the CRO/EVP Assist with special projects and initiatives, ensuring they are completed on time and within scope Manage requests coming to the CRO/EVP and handle them accordingly Manage calendars and assist staff in securing time for client meetings Support teams in ordering, tracking and managing distribution of client gift items Collaborate with executives to develop ideas and build compelling presentation decks Ensure all presentations are professional, visually appealing, and aligned with company branding Coordinate travel arrangements for the CRO/EVP Submit expense reports for approval and processing Function as a liaison with other department heads and their assistants for communication, problem solving, information sharing, and fostering good working relationships Collecting and tracking of necessary receipts for accounting Other duties as assigned What Are The Requirements Of The Job?We want to give our guests the best entertainment experience possible. To do this, our jobs demand reliability, positivity, and hard work. We believe you have what it takes to make a great impact! 2 + years experience as an Executive Assistant or Office Manager Associate's or Bachelor's degree in Business Administration preferred Proficiency speaking with clients and professionals on the phone, virtually (text/email, etc.) and in-person Friendly and professional demeanor; exceptional customer service skills; both verbal and written A proven track record of solving problems before leadership is even aware they exist Exceptional attention to detail with the ability to uphold a strict level of confidentiality Demonstrable skills in using computers, internet, printers, copiers, and scanners Ability to learn new processes, software, and systems quickly Strong emotional intelligence to navigate workplace complexities Ability to operate in a team as well as independently without direct supervision proactive, helpful, self-starter Demonstrable organizational and time management skills to reach company and executive's goals Advanced skills in Google Suite, Microsoft Office, and Apple products with an ability to become familiar with company-specific programs PowerPoint and Digideck proficiency preferred Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Must be able to pass a pre-employment background and drug screening Learn more at millerse.com Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.