Asana Expert

Job Title: Asana Expert / Asana Solutions ArchitectLocation: Sunnyvale CA/ Bellavue, WAEmployment Type: Contract / Long-TermJob OverviewWe are seeking an experienced Asana Expert / Asana Solutions Architect to design, configure, optimize, and implement scalable Asana-based project management and workflow solutions. The ideal candidate will have strong hands-on experience with Asana configuration, workflow automation, project management, business process improvement, SOP development, and stakeholder management.The candidate will work closely with business leaders and cross-functional teams to understand existing processes, identify operational gaps, and build user-friendly Asana solutions that improve visibility, accountability, collaboration, and productivity.Key ResponsibilitiesDesign and configure Asana workspaces, projects, portfolios, templates, task structures, custom fields, forms, rules, and workflows.Assess existing business processes and translate requirements into scalable Asana solutions.Build automated workflows using Asana Rules, Forms, templates, dependencies, approvals, and integrations.Develop standardized SOPs, process documentation, workflow diagrams, user guides, and training materials.Optimize project management processes to eliminate duplicated work, missed deadlines, unclear ownership, and inefficient handoffs.Partner with business stakeholders to gather requirements and recommend appropriate Asana configurations.Lead Asana implementations, migrations, and process transformation initiatives from discovery through deployment.Train end users and provide guidance to improve Asana adoption and user engagement.Establish project governance, task ownership, workflows, reporting, and operational standards.Manage multiple client/business initiatives simultaneously while maintaining timelines and deliverables.Identify opportunities for business process automation and operational efficiency improvements.Provide ongoing administration, troubleshooting, optimization, and enhancement of Asana environments.Required Skills5+ years of experience in project management, operations, business process improvement, or systems implementation.3+ years of hands-on Asana experience, including configuration and workflow design.Strong expertise in Asana project/workspace configuration and administration.Experience with Asana automation, Rules, Forms, Templates, Custom Fields, Portfolios, Dependencies, and workflow design.Strong understanding of business process automation and operational workflow optimization.Experience developing SOPs, documentation, training materials, and process standards.Strong requirements gathering and stakeholder management skills.Excellent project management and organizational skills.Ability to translate complex business requirements into simple, scalable workflows.Strong communication, presentation, and client-facing consulting skills.Preferred SkillsExperience with Apricot 360 or other case-management/business workflow platforms.Experience with software implementation and configuration projects.Experience supporting small businesses, nonprofits, professional services, or service-based organizations.Knowledge of integrations between Asana and other business applications.Experience with change management and user adoption.Experience managing cross-functional teams and multiple concurrent projects.