Administrative & Fiscal Coordinator (Judaic Studies/Medieval & Renaissance)

Position Information Position Number 01440W Position Title Administrative & Fiscal Coordinator (Judaic Studies/Medieval & Renaissance) Employment Category Full Time Operational Location William & Mary Department 3KF1B0 Judaic Studies Unit Mission Statement The mission of William & Mary and the Arts and Sciences is to foster teaching, research, and public service as an integral part of education linked through programs designed to preserve, transmit, and expand knowledge. Position Summary William & Mary’s Judaic Studies and Medieval & Renaissance Programs invite experienced applicants for the position of Administrative and Fiscal Coordinator whose efforts will support students and faculty for both units. Under the shared supervision of the Program Directors, this position manages all administrative and financial needs to include leadership and faculty support for approximately a dozen full‐time, affiliated, or visiting faculty members. The individual selected for this role will leverage their experience with fiscal administration and daily office operations to advance the goals of these academic units in the Arts & Sciences. Primary responsibilities include: Director and faculty support to include administrative personnel services and course scheduling Office management to include communications and technological support Assisting with event planning and logistics throughout the year Fiscal administration and management of department indexes Facilitating processing of transactions and procurement of equipment and services Providing dedicated fiscal and programmatic support for the Medieval and Renaissance program’s growing cross-campus student research community, including processing of awards and other student payments, scheduling rooms/venues for events and facilitating processing of vendor payments Recruitment and supervision of student assistants; ensuring timesheets are completed and approved in a timely manner. Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, Student Financial Aid, and the Office of Sponsored Programs Interpreting new directives, policies, and procedures and communicating changes to appropriate staff. Conditions of Employment Occasional evening and weekend work required, i.e., during open house, commencement, homecoming, special events, etc. This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisors. Essential Designation No FLSA Non-Exempt Position Restricted? No, this is a continuing E&G funded position and not term-limited Position Term 12 month - Continuing Position Months Faculty or Staff: 12 month Required Qualifications High school diploma or equivalent Working knowledge of general office practices and procedures including customer-service techniques Working knowledge of basic accounting principles and fiscal administration including tracking and projecting expenditures Working knowledge of procurement and purchasing policies and procedures Demonstrated proficiency in computer skills including Internet browsers and Microsoft Office: Word, Excel, and Outlook Familiar with website technology platforms, i.e., Cascade, Blackboard, group calendars, listservs, etc. Ability to learn and work effectively with productivity systems and applications including for procurement, travel, and fiscal administration (e.g. Banner, Qlik, Work Day, buyW&M, Chrome River) Demonstrated communication and interpersonal skills to interact professionally with a diverse population of faculty and students Preferred Qualifications Experience working in a higher education environment Prior fiscal administration experience Experience with course scheduling Experience with automated operational/business systems (e.g., Banner, Qlik, Work Day, buyW&M, Chrome River) Working knowledge of personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.) Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time) Remote Work Disclaimer Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. Advertised Pay Range Up to $46,000, commensurate with experience Advertised Pay Range Statement University Salary Range U06 Benefits Summary Statement William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none Job Open Date 10/10/2024 Review Begin Date Job Close Date 10/31/2024 Open Until Filled No Special Application Instructions Background Check Statement William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. EEO Statement William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.