Logistics Coordinator

Company DescriptionUnited Gear & Machine (UGM) is a precision manufacturing company based in Suffield, Connecticut, specializing in high-performance gears, splines, and complex machined components for aerospace, defense, and space applications. We support some of the most demanding programs in the world, producing both ground support tooling and flight-critical hardware where precision, reliability, and consistency are non-negotiable. Our operations span specialized gear and spline manufacturing as well as full turnkey “machine complete” production from raw material through final inspection, all within an AS9100 Rev D and ISO 9001:2015 certified, ITAR-controlled environment. Known for taking on tight-tolerance, complex work that others avoid, UGM offers a hands-on, fast-paced setting where employees have direct visibility into the parts they produce, real responsibility in execution, and the opportunity to contribute meaningfully to critical hardware used in high-performance applications.Role DescriptionThe Logistics Coordinator role is the main actor in the shipping department and is responsible for the flow of all incoming and outgoing material, customer and vendor paperwork, and physical job movement throughout the shop. This position supports Production Control, Inspection, and Operations by ensuring that orders, certifications, and parts move correctly between customers, vendors, and internal departments.  The Logistics Coordinator is responsible for receiving customer orders, performing receiving inspection, entering orders into JobBOSS, creating and tracking vendor purchase orders, coordinating outside processing, preparing final shipment packages, and maintaining accurate documentation for all active jobs.  This role also supports machine scheduling, maintains shipping area organization, and communicates with customers, vendors, and internal departments to keep jobs on track  Essential Duties and Responsibilities:  Oversees and coordinates all incoming and outgoing shipments. Performs receiving inspection on incoming product including part counts, documentation, photographs, and damage checks. Learns to operate forklift to unload trucks and move parts throughout shop as required. Performs outgoing inspection on all outbound product including verification of paperwork, packaging, and required documentation. Enters customer purchase orders into JobBOSS including contract review, job setup, and folder structure creation. Creates and manages vendor purchase orders including sending to outside vendors, tracking status, and confirming completion. Checks outside process certifications against UGM purchase order requirements. Receives outside process parts, confirms counts, verifies paperwork, and flows parts to next operation. Coordinates pickup and drop off of parts to outside vendors including scheduling couriers, preparing shipments, and performing local deliveries when needed. Creates shipments using UPS, FedEx, LTL, and customer accounts and ensures presence for daily pickups. Flows parts throughout shop to support machine operators and maintain production schedule. Maintains accurate notes and status updates for active jobs. Uploads documents to JobBOSS and maintains proper electronic job records. Scans and files job packets, purchase orders, and certification paperwork. Creates final document packages and sends certification packages to customers at time of shipment. Maintains company profile information in customer portals as required. Communicates with customers regarding status updates, due date changes, paperwork requests, and shipment tracking. Receives feedback from operators and communicates issues to Production Control. Assists Production Control with maintenance of machine schedule including assigning jobs in JobBOSS. Maintains shipping/receiving area clean and organized. Maintains inventory of shipping supplies and orders supplies as needed. Performs local deliveries and pickups as required.  In addition to job requirements, all Untied Gear Employees are expected to:  Be knowledgeable of the United Gear & Machine Company, Inc. quality policy and of the applicable QMS policies and procedures Perform work in accordance with the process traveler Keep work area neat and tidy. Follow all personnel guidelines and rules set forth in Company Handbook Understand that some physical exertion can be required. To perform other duties as requested or assigned Job Requirements:  Experience in an office setting and knowledge of MS Office. Ability to work well under limited supervision. Strong verbal and written communication skills. Physical Requirements:  Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Must be able to lift and carry up to 60 lbs and stand all day Must be able to talk, listen and speak clearly on telephone